Minutes

Winthrop Housing Authority · from the Town's website · 3 pages · 314 KB
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Meeting Date: June 29, 2020
Remote ZOOM Meeting
CALL TO ORDER AT 7:00 PM by Chairman Richard Honan
ROLL CALL:
Present: Frank R. Ferrara, Fred Silck, Peter T Gill, Richard Honan
Absent: Peter A. Caggiano
Also present was Peg Tiernan Lyons, Executive Director and ex-officio Secretary. After Roll Call, a
quorum was present and the Meeting was called to order by Chairman Richard Honan
Public Comment: None 
DIRECTORS REPORT :
Financials:
The Disbursement record for the period May 1 through May 31, 2020 including bills totaling
$131,620.47 were presented and reviewed by all members. After discussion, a motion was made by
Mr. Frank Ferrara and seconded by Peter Gill to accept the bills as presented. All in favor.
The Disbursement record for the period June 1 through June 26, 2020 including bills totaling
$235,945.06 were presented and reviewed by all members. After discussion, a motion was made by
Mr. Peter Gill and seconded by Frank Ferrara to accept the bills as presented. All in favor. The list
of cash disbursements was reviewed and signed by three Board Members
Director Lyons presented a list of inactive accounts, where tenants’ have moved from housing due to
death, eviction or otherwise. The accounts are inactive, uncollectable and requests Board consider
charging-off outstanding balance/credit.
RESOLUTION to charge off outstanding balances effective June 20, 2020: Now therefore be it
herby resolved by the Members of the Winthrop Housing Authority as Follows: Member Peter T Gill
motions that outstanding receivables totaling $24,932.43 shall be charged off effective June 30, 2020.
Discussion. Seconded by Fred Silck III. All in Favor, Chairman Richard Honan thereupon declared
motion carried and said resolution adopted. 
WINTHROP HOUSING AUTHORITY
9 GOLDEN DRIVE
WINTHROP, MASSACHUSETTS 02152
TEL. (617) 846-7100
FAX. (617) 846-7581

TENANT ADDRESS AMOUNT VACATE REASON 
DATE 
667-1 ***** B-10 Viking Gardens -2.00 2/28/20 Moved
667-1 ***** B-9 Viking Gardens 440.00 11/27/19 Moved 
667-2 ***** 7-6 Golden Drive 1376.00 12/31/19 Passed away
667-2 ***** 24-5 Golden Drive 154.00 11/27/19 Moved/facility
667-2 ***** 1-6 Golden Drive 342.00 10/31/19 Passed away
667-2 ***** 4-1 Golden Drive -5.00 10/31/18 Moved/facility
667-2 ***** 21-4 Golden Drive 160.00 6/8/18 Passed away
667-2 ***** 10-2 Golden Drive 371.00 1/15/20 Passed away
667-2 ***** 10-1 Golden Drive 686.00 1/10/20 Moved/facility
667-2 ***** 18-5 Golden Drive 507.00 3/31/20 Passed away
667-2 ***** 15-4 Golden Drive 8.00 1/31/20 Passed away
667-2 ***** 1-6 Golden Drive 388.00 1/15/20 Moved/facility
667.2 ***** 18-7 Golden Drive 171.50 1/17/20 Moved
667-2 ***** 1-4 Golden Drive -77.00 1/31/20 Moved/facility 
667.3 ***** 12-B Overlook Drive 662.00 12/31/19 Moved
667.3 ***** 52-C Overlook Drive 299.00 7/22/19 Moved/facility 
667.4 ***** 418 Kennedy Drive 1445.00 6/15/20 Passed away
667-4 ***** 226 Kennedy Drive 982.00 8/12/19 Passed away
667-4 ***** 418 Kennedy Drive -430.00 6/6/18 Passed away 
200-1 ***** 27 Sunset Road 1703.00 4/15/20 Transferred 667-3
200-1 ***** 45 Douglas St. 2597.93 11/14/19 Evicted
200-1 ***** 9 Russell St. 1686.00 1/21/20 Moved
200-1 ***** 24 Russell St. 6028.00 11/27/19 Evicted
200-1 ***** 27 Douglas St. 5440.00 11/15/19 Evicted 
Total: 24,932.43 
Project Status: 
FISH 346102 667-2, 3 Community Bldg Elevator
Project has been in construction these last couple of months. Requisition for Payment #2
$164,764.67 signed off by Engineers and State Construction Advisor. WHA had elevator emergency
phone line installed by Comcast. We are advised by Contractor that they will be applying for State
inspection within a few weeks.
FISH Project 346104 Golden Drive Rubber Roof.
Documents to close out the project have been sent to DHCD
FISH Project 346111 667-1 Storm Doors
There had been unavoidable delay in finalizing this project due to COVID. Contractor MJS has
returned to site and completed punch list items. We are waiting for Final Application for Payment

forms from the Architect J12 Architects, and we will close out the project. WHA Board had Voted at
April meeting to authorize Director to sign close out documents. Requested a new Board Vote
Motion by Frank Ferrara to accept Architect studio J2 architects recommendation to WHA to close
the Project upon receipt of Certificate of Final Completion and Final Application for payment.
WHA shall accept and Director Lyons is authorized to execute Documents including Certificate of
Final Completion and all close out documents as needed. Seconded by Frank Ferrara. Unanimously
approved, Chairman Honan declares motion passes
Fence Project 346114 was authorized by Board vote. All parties, including DHCD has signed the
contracts and bonds are in place. Pre-construction meeting held via Zoom this morning June 29,
2020. WHA sent Notice to Proceed; contractor will be on-site in the morning.
ModCon Service Company had the Contract for Annual Boiler Maintenance, 200-1, 705-1 Family
Housing units. COVID prevented work from being completed. Director Lyons extended time for
completion, and work is now underway.
Discussion of FY 2019 AUP findings. Auditor, Thomas Flaherty, found that WHA Personnel Policy
is not consistent with DHCD Personnel Policy as identified in DHCD Public Housing Notice 2017-
14, regarding cap on payout to retiring or deceased employee. Board must consider amendment to
Policy.
Also noted in FY 19 AUP findings, the 2019 Top 5 Compensation Form, totals for two laborers did
not match Tax Form 941 exactly, off by $33.00 each. Director has corrected the form and requests
Board review and acknowledge. These items were presented to Board and discussed previously.
Motion by Peter T Gill acknowledging and accepting the edits to FY Top 5 Compensation Form.
Discussion. Seconded by Frank Ferrara. All in Favor. Chairman Honan declares motion passes.
Director Lyons recommends that existing WHA Personnel Policy Section E 7 that currently reads:
“7. Upon retirement or death, accrued sick leave will be bought back at a rate of
20 percent.” BE AMENDED TO READ 
“7. Upon retirement or death, accrued unused sick leave will be bought back at a rate of
20 percent. There shall be a cap for payout on accrued unused sick leave not to exceed
200 days.”
Motion by Board Member Peter T Gill to Amend Personnel Policy to include cap of 200 Days on
payout of unused sick days, per Director’s recommended language. Discussion. Seconded by Frank
Ferrara. Vote Unanimous in Favor. Chairman Honan declares motion passes and Policy so amended.
FY 2019 AUP audit: Top 5 Compensation Form was off by a few dollars on 2 Laborers’ salary, due
to prevailing wage rate change effective April 1, 2019. DHCD is requesting an amended form; I have
attached the correction. Board members acknowledge being notified and agree to said changes.
There being no further business, motion to adjourn was made by Frank Ferrara and seconded by Peter
Gill at 7:35 PM. All in Favor
There being no further business, motion to adjourn was made by Mr. Silck and seconded by Mr. Gill
at 7:45 PM. All in Favor