Minutes

Winthrop Retirement Board · from the Town's website · 3 pages · 1.3 MB
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Winthrop Contributory Retirement System Board Meeting

Minutes from the Meeting Held on November 29, 2021, 6:00 PM a
Meeting was held remotely via Conference Call using Zoom Yee
Present Were: Francis Carberry **James Feeley Karin Chavis Dennis Boudrow

Also Present: * Attorney Christopher Collins, Superintendent of Schools Lisa Howard, Stacy Calla HR Director

Chairman Carberry called the meeting to Order at 6:05PM

New Business

Chairman Carberry moved the discussion of the cafeteria staff hours to the first item on the agenda to accommodate Lisa
Howard and Stacy Calla. The Retirement Coordinator explained that some of the cafeteria staff who work the qualifying

months out of the year. Attorney Collins stated that if someone is hired to work 20 hours and their hours are reduced in the
future, the law states “once a member, always a member” so they would retain their membership in the system. Attorney
Collins stated he would continue to research the issue and follow up with the Retirement Coordinator. Chairman Carberry
Stated that the Board should continue to discuss and follow up at the December meeting.

Chairman Carberry asked the Retirement Coordinator to update the Board on the Section 91C excess earnings collection
issue. She stated that retired member Ralph Cali who worked for the school department and retired on December 10, 2010,
and that he has exceeded his allowable hours since 201 1, except for 2014 and 2020. The Retirement Coordinator stated the

PERAC prefers the money collected as soon as possible. In addition, it would be up to the retiree to submit financials to ;
determine if there is a financial hardship hefore entering a payment plan. Attorney Collins stated himself or Attorney Sacco

January meeting with payments being suspended starting by February 2022 payment. After a roll call vote the motion
passed 4-0,

that since the town has no treasurer at this time, the town cannot proceed with establishing an OPEB Trust. The statute
requires the town treasurer be the custodian of the fund and to perform the tasks. The Retirement Coordinator is not

allowed to move funds on behalf of the OPEB Trust, it would be a conflict of interest. Attorney Collins left the meeting
after the discussion.

Cra We ffl
Voted on a motion by Karin Chavis, seconded by James F eeley, to approve the Retirement Board minutes for the bien
held on October 26, 2021. After a roll call vote the motion passed 4-0.

Voted on a motion by James F eeley, seconded by Karin Chavis, to approve the revised Retirement Board warrant for
September from $1,659,332.19 to $2,409,332.19 and October warrant from $1,205,843.54 to $455,843.54. The Retirement
Coordinator explained the difference of $750,000 was the money that was moved on September 30" and not October 1* due
to town hall being closed on Fridays. After a roll call vote the motion passed 4-0.

Voted on a motion by Karin Chavis; seconded by James Feeley, to approve the Retirement System Warrant (Payroll,
Accounts Payable, Investment transfers) for November 2021 in the amount of $417,572.48. After a roll call vote the motion
passed 4-0.

No transfer of funds was needed, effective December 1, 2021, from PRIM to Eastern Bank to cover payroll and accounts
payable for December 2021

Voted on a motion by Karin Chavis, seconded by James Feeley to approve the following acceptances at 9% + 2% after a
roll call vote the motion passed 4-0. Karin Chavis questioned the delay of start date for member Danna Ferullo, the
Retirement Coordinator stated Ms. Ferullo was late returning paperwork after numerous requests,

Name Title/Group Start Date Salary

Danna Ferullo Office Admin WHA/1 08/25/2021 $41,500.16/full time
Robyn Callanan Assistant Director WHA/1 10/04/2021 $61,000.00/full time
Audrey Inkiarto School ESP/1 10/12/2021 $23,108.95/full time
Leif Faber School ESP/1 10/12/2021 $23,108.95/full time
S. Kate Parham IT Librarian/1 10/25/2021 $41,500.00/full time
Connor Sullivan School IT/1 11/01/2021 $26,392.73/full time
Jared Delacruz School IT/1 11/01/2021 $26,392.73/full time

Voted on a motion by James Feeley, seconded by Dennis Boudrow, to approve the following rollover/refund of
accumulated deductions effective November 30, 2021:

Shelton Moorman DPW Dates of service: 9/3/2019 — 04/23/2021 1.5833 years
After a roll call vote the motion passed 4-0.

Voted on a motion by Karin Chavis, seconded by James Feeley, to approve Dawne Armitstead’s Application for
Voluntary Superannuation Option C, beneficiary Aaron Armitstead, effective December 31 » 2021. Dawne is a Winthrop
Police Officer and has 28.1667 years of creditable service. After a roll call vote the motion passed 4-0.

Old Business
Chairman Carberry asked to table the discussion and vote appropriation and funding schedule rate to the December meeting

Administrators Announcements:

The December meeting is tentatively scheduled for Monday, December 20" at 6:00PM via Zoom

Voted on a motion by Karin Chavis, seconded by James F; eeley to adjourn at 6:59 PM. After a roll call vote the motion
passed 4-0,

TG Es QO...

Francis Carberry Karin Chavis

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Dennis Boudrow mes Feeley <