Minutes
Winthrop Housing Authority · from the Town's website · 3 pages · 336 KB
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FRANK R. FERRARA RICHARD D. HONAN PETER T. GILL PETER A. CAGGIANO MARYLOU HEIGHTON MARGARET TIERNAN LYONS, Executive Director Regular Board Meeting Regular Board Meeting Meeting Date: December 27, 2022 CALL TO ORDER AT 7:00 PM by Chairman Peter T Gill Present: Peter T Gill, Marylou Heighten, Frank R. Ferrara, Peter A. Caggiano Absent: Richard D. Honan Also present was Peg Tiernan Lyons, Executive Director. After Roll Call, a quorum was declared present and the Meeting was called to order by Chairman Gill Public Comment: None Minutes of the Regular meeting of November 28, 2022 were reviewed. Discussion. Motion to accept minutes was made by MaryLou Heighton. Discussion. Motion was seconded by Frank Ferrara Members voted Four to Zero with 1 absence to accept the motion, which passed unanimously Financials: The Disbursement record for the period October 24, 2022 through December 26, 2022 including bills totaling $242,751.82 and were presented and reviewed by all members. After discussion, a motion was made by Peter Caggiano and seconded by Frank Ferrara to accept the bills with authorization as presented. All in favor. Members signed Disbursement record. Director Lyons presented Board Members with documents from Bank of America regarding Banking Resolution and Certificate of Incumbency. WHA owns several separate bank accounts with Bank of America (BOA); the Signature Card for authorized Signers also needed to be updated with current WHA Officers. Motion by Frank Ferrara to amend Resolution, Certificate of Incumbency with documents that shall supersede previous documents. The Resolutions and certificates of Incumbency will apply to all WHA accounts with BOA. Specimen signatures from individuals identified as having Title of Executive Director and/or Board Member shall be authorized to perform duties as defined in Deposit Account WINTHROP HOUSING AUTHORITY 9 GOLDEN DRIVE WINTHROP, MASSACHUSETTS 02152 TEL. (617) 846-7100 FAX. (617) 846-7581 Documentation. Discussion. Seconded by Peter Caggiano All in Favor; Chairman Peter T. Gill declares motion passes by unanimous vote. All Members signed documents. OLD BUSINESS: DHCD Project #346112 Golden Drive Roadway and Curb Repairs No updates since last meeting DHCD Work Order 346119 Flood Survey Sustainability Initiative Data is being incorporated into CPS for future grant applications. 346117 Waterproof Patio 9 Golden 3 rd floor Leaks Architect Ray Guertin and his mason were on site to take measurements and conduct inspections of building. Structural integrity of stairways may need to be tested. Schematic Design was submitted, and distributed to Board. Discussion of findings. Further study revealed holes in foundation, resulting in leaks shown in stairwell. 346118 667-3 Overlook Drive Stairway Repairs and Renovations Reverse Architecture engineers have submitted Schematic Design of proposed work, with consideration of multiple approaches. Please see estimates considering Composite guardrails vs Wood guardrails (consider cost of maintenance, wear and tear.). Director Lyons requested authorization to increase funding to accommodate alternate designs, and will work with DHCD Project Manager to increase funding as needed. Motion by Peter Caggiano to increase budget for Project 346118 Overlook Drive Rear Egress as available. Seconded by Frank Ferrara. All in Favor. NEW BUSINESS: DHCD has provided options for technical assistance on Town of Winthrop Easement and Right of Way plans for MassDOT project TIPS discussed at last meeting. Discussion of Easement and possible impact on pathways abutting WHA properties 667-2, 667-3, 705-1. Local engineer Frank Costantino was present at Town Council meeting, expressed opinions that included a request for Town engineers to have a 3-D rendering of the redesign to help understand its eventual impact. Mrs. Lyons expressed the hope of partnering with the Town in replacing trees, perhaps on WHA property. Report that the Town’s Committee on trees met with Paul O’Donnell, walked the property and updated drawings, or documents. Discussion. WHA Gardens Tenants Association President Marylou Heighton gave a report on LTO’s December 14, 2022 Director Lyons presented to Board Members the State’s DHCD FY 2026 Formula Funding Contract for Financial Assistance (CFA) 4001 in the amount of $429,235 WHA Board Members have previously accepted DHCD’s ARPA Award Contract for Financial Assistance (CFA) 4050 in the amount of $ 1,130,370: Fish 346123: Viking Gardens Asphalt Roofs and gutters: $173,288 Fish 346122: 32-42 Sunset Road Electrical/Kitchen Cabinets $315,500’ Fish 346121: Targeted Fire Alarm System Upgrades $641,582 Election of Officers: 2023. Discussion of new officers to commence January 1, 2023.. Motion appoint Officers made by Peter Caggiano, seconded by Frank Ferrara. All in Favor: Frank R Ferrara Chairman Richard D. Honan Vice Chairman Peter A Caggiano Treasurer Marylou Heighton: Vice Treasurer Peter T Gill: Member Director Lyons is scheduling WHA’s Annual State AUP Audit with Thomas Flaherty. A detailed list of requested documents has been compiled. Flaherty will spend a couple days in WHA reviewing records. There being no further business, motion to adjourn was made by Frank Ferrara and seconded by Marylou Heighton at 8:10 PM. Meeting adjourned