Agenda

Town Council · from the Town's website · released Dec 3, 2024 · 8 pages · 2.7 MB
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Meeting ID: 839 8578 4693
Passcode: 836634
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WINTHROP TOWN COUNCIL
Lown Council Members

Town Council President James Letterie MEETING AGENDA
Precinct 1 Councilor Costigan DECEMBER 3, 2024
Precinct 2 Councilor Munson EXECUTIVE SESSION 6:00PM
Precinct 3 VP- Councilor Belcher TOWN COUNCIL MEETING 6:30PM
Precinct 4 Councilor Swope HARVEY HEARING ROOM
Precinct 5 Councilor Aiello

Precinct 6 Councilor DaRos
Councilor at Large DeMarco
Councilor at Large Tassinari

EXECUTIVE SESSION

CALL TO ORDER

ROLL CALL

TOWN COUNCIL TO ENTER INTO EXECUTIVE SESSION

Executive Session Pursuant to G.L. ¢.30A, §21(a)

To discuss strategy session in preparation for contract negotiations. An open meeting may have a detrimental effect on the
position of the public body and the chair so declares.

MOTION TO ENTER INTO EXECUTIVE SESSION

ROLL CALL

ADJOURN EX. SESSION

11.

12.

13.

MINUTES
spproval of Minutes Reg. & Special vee November 19, 2024 as circulated

“Nate Cramer-F' 25 Tax Classification
PUBLIC HEARING
¢ Town Council appropriate the sum of $368,000 to pay for the Design and Engineering cost of
water main replacements
* Town Council vote to authorize the Town to accept & expend the amount of $475,000 in the
form of a Grant from Clean Water Trust
PUBLIC COMMENT
CORRESPONDENCE
COMMITTEE REPORTS

Finance Committee
SCHOOL DEPARTMENT REPORT
TOWN MANAGER REPORT-_
D, D E

OLD BUSINESS

Town Council appropriate the sum of $368,000 to pay for the Design and Engineering cost of water main replacements

Town Council vote to authorize the Town to accept & expend the amount of $475,000 in the form of a Grant from Clean Water
Tax Classification FY25

Fire Station Discuss-Next Steps

Summit Ave. Pathway

Middle School Discussion-Demolition

-NEW BUSINESS
Councilor Attendance
Discussion: Advisory Committee on Affordable Housing

PUBLIC COMMENTPUBLIC RELATIONS / UPCOMING EVENTS

Closing 12-24-24 at 12:00pm / Closed 12-25-24 / Open 12-26-24 from 8:00am-4:30pm
Closing 12-31-24 at 4:30 pm / Closed 1-1-25 / Open 1-2-25 from 8:00am-4:30pm
ADJOURNMENT

Anthony Marino
Town Manager

Town Manager Report
12-3-2024

e Met with the most impacted homeowners (8-10 homes) on Morton and Banks Street and devised a
plan to place sandbags around some homes. Director Calla has calculated how many bags we
need, and we will implement a plan to install them. Initially, we discussed creating a volunteer
event on a Saturday Morning to have them installed. It may take two days to get them installed.

e Working with Union Representatives to schedule the initial Contract negotiation meetings. Five
Unions (2 Police Unions, Clerical, Library, and DPW) have contracts that expire on June 30, 2025.

¢ Special thanks to everyone involved in another successful tree-lighting event in French Square.
The tree looked great, and I want to thank Mike Upton from the DPW and all the DPW workers
who worked on setting up the tree, ensuring a fantastic tree-lighting experience.

e I informed Chris Kluchman, Director of the Livable Communities Division with EOHLC, about
the Council vote and that we would be sending a letter in December about our non-compliance
vote of the Town Council and our next steps. She was disappointed in the vote but appreciated us
contacting her.

e I met with and formally introduced Cheryl McCormick to John DaRos and Ana Leary from the
Climate Commission. We discussed the list of climate-resilient projects that we are working on
and the impact that not being compliant with MBTA/3A zoning would have on future applications.

e Starting on the FY26 Budget Planning Process and sending out expectations to the Dept. Heads.
The Department budgets will be due by the end of December, and we will start to compile the
FY26 Base Budget Document in January 2025. We look forward to working with the Town
Council Members, Finance Commission, School Committee, and Department heads as we create
the FY26 Budget for the Town Council.

Please contact me directly if you have any questions about the items listed above or any other issues.
Thank you.

Anthony Marino
Winthrop Town Manager
amarino@winthropma.gov

TOWN OF WINTHROP
OFFICE OF THE TOWN MANAGER

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1077 Fax: 617-846-5458

Anthony Marino
Town Manager
Town Council Motion
November 14, 2024 Fiscal Year 2025

Motion Summary
Title: MWRA Borrowing for Water Main Replacement Design and Engineering
Motion ID: TCM25-007
Amount: $368,000.00
Funding Source: MWRA Local Water System Assistance Program
Motion Details
Motion Type: Borrowing Authorization
Submitted by: Anthony Marino, Town Manager
Date Submitted: November 14, 2024
Text of Motion
MOTION: I move that the Winthrop Town Council adopt the following order:

ORDERED: That the Town appropriates the sum of THREE HUNDRED SIXTY-EIGHT
THOUSAND DOLLARS ($368,000) to pay costs for design and engineering work for water
main replacement at Winthrop St, Triton Ave, Siren St, Hale Ave, and Brookfield Rd,(all of
which are part of the 5 year capital plan water main replacement program), including all costs
incidental and related thereto; that to meet this appropriation, the Treasurer, with the approval of
the Town Manager, is authorized to borrow said amount under and pursuant to M.G_L. ¢.44,
§8(5), or pursuant to any other enabling authority, and to issue bonds or notes of the Town
therefor; that the Treasurer, with the approval of the Town Manager, is authorized to borrow all
or a portion of such amount from the Massachusetts Water Resources Authority (the “Authority”)
and in connection therewith to enter into a loan agreement and/or financial assistance agreement
with the Authority and otherwise to contract with the Authority with respect to such loan and for
any grants or aid available for the project or for the financing thereof; that the Town Manager is
authorized to accept and expend any grants or aid available for the project or for the financing
thereof, provided that the amount of the authorized borrowing for the project shall be reduced by
the amount of any such grants or aid received; and that the Town Manager is authorized to take
any other action necessary or convenient to carry out this project;

Funding Details
Funding Source Funding Destination
Account | Description Amount Account Description Amount
IMWRA BORROWING [$368,000 | New- IFY25 MWRA $368,000

Water/Sewer  |Water Main
Capital Project [Design and
Fund Engineering

TOWN OF WINTHROP
OFFICE OF THE TOWN MANAGER

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1077 Fax: 617-846-5458

Anthony Marino
Town Manager

Town Council Motion

November 14, 2024 Fiscal Year 2025

Motion Summary

Title: Lead Service Inventory and Replacement Plan Grant
Motion ID: TCM25-006

Amount: $475,000

Funding Source: State Grant

Motion Details

Motion Type: Appropriate
Submitted by: Anthony Marino, Town Manager
Date Submitted: November 14, 2024

Text of Motion

MOTION: I move that the Town Council vote to authorize the Town of Winthrop to
accept and expend the amount of Four Hundred Seventy-Five Thousand Dollars
($475,000.00) in the form of a grant awarded by the Clean Water Trust to be
administered by the Town of Winthrop’s Water-Sewer Enterprise Fund. This grant
payment is made from the Drinking Water State Revolving Fund (DWSRF). Grant
Information: Agreement # DWL24-25, DEP Project # DWSRF-18929; or take any other

action thereto.
Funding Details
Funding Source Funding Destination
Account Description Amount Account Description Amount
N/A N/A INVA New CWT Lead Service Plan [$475,000.00

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September, 2024

Town of WINTHROP

New Fire Station
@ Option 4: Walden Street

KAESTLE BOOS

Opinion of Probable Costs_~ Concept Level associates, inc
Description Subtotals/ Totals Comments

1. Construction Costs

HazMat Abatement + Demoltion $180,000 Interpolated

Relocate Basketball Courts to Ingleside Park $1,000,000

Site Work $2,750,000 Interpolated

FIRE Facility 27,130 sF $13,565,000 Interpolated

Subtotal: ~~ $17,495,000

Design/Estimating Contingency @ 15% $2,624,000 Noriko
Subtotal Direct Trade Costs: ~ $20,119,000"

General Conditions & Overhead @ 8.00% $1,610,000 Noriko

Insurance @ 1.40% $304,000 Noriko

Bonds @ 1.00% $220,000 Noriko

GC Fee (Profit) @ 3.00% $668,000 Noriko

Permit Fee @ 1.50% Waived by Town

Subtotal; ~~ $22,927,000
Escalation (to 2026 Bid) @ 16,00% $3,667,000 Noriko
Total Construction Cost: $26,588,000

2. Equipping Costs

Loose Equipment $350,000 Allowance
AV Equipment $400,000 Allowance
Security / Access Control $543,000 Allowance
Furniture & Furnishings $407,000 Allowance
Communications Equipment $50,000 Allowance
New Antenna Tower / Connection $50,000 Allowance
Network & Computers $100,000 Allowance

Total Equipping Cost: $1,900,000
3. Owner's Indirect Costs

Land Survey $20,000 Completed
Geotechnical Investigation +Assess $35,000
Design & Construction A&E fees $2,850,000 10% of Const.& Equip.Cost
Additional Services and Reimbursables $360,000
Project Management (OPM) $1,200,000 4.5% of Const.Cost
Utility Backcharges $100,000 Allowance
Moving $50,000 Allowance
Reproduction / Miscellaneous $25,000 ‘Assume OnLine Service
Legal/Advertising $40,000 Allowance
Material Testing $80,000

Subtotal Owner's Indirect Costs: — $4,760,000
Owner's Contingency (10% of all costs) $2,430,000

Total Owner's Indirect Costs: $7,190,000

Total Project Cost: $35,678,000

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September, 2024

Town of WINTHROP

New Fire Station
@ Option 2: Pauline Street

KAESTLE BOOS

Opinion of Probable Costs _~ Concept Level associates, inc
Description Subtotals/ Totals Comments

1. Construction Costs

HazMat Abatement + Demolition $1,500,000 Noriko
Relocating Existing Storm Water Pipe $3,696,000
Site Work $2,625,000 Noriko
FIRE facility 27,130 SF $13,000,000 Interpolated
Subtotal: $20,821,000

Design/Estimating Contingency @ 15% $2,523,000

Subtotal Direct Trade Costs: ~~ $23,344,000
General Conditions & Overhead @ 8.00% $1,868,000 Noriko
Insurance @ 1.40% $353,000 Noriko
Bonds @ 1.00% $256,000 Noriko
GC Fee (Profit) @ 3.00% $775,000 Noriko
Permit Fee @ 1.50% Waived by Town

Subtotal: $26,596,000

Escalation (to a 2026 Bid) @ 16.00% $4,255,000 Noriko

Total Construction Cost: $30,851,000
2. Equipping Costs

Loose Equipment $350,000 Allowance
AV Equipment $400,000 Allowance
Security / Access Control $543,000 Allowance
Furniture & Furnishings $407,000 Allowance
Communications Equipment $50,000 Allowance
New Antenna Tower / Connection $50,000 Allowance
Network & Computers $100,000 Allowance

Total Equipping Cost: $1,900,000
3. Owner's Indirect Costs

Land Survey $20,000
Geotechnical Investigation + Assess. $35,000
Design & Construction A&E fees $3,280,000 10% of Const.& Equip.Cost
Additional Services and Reimbursables $360,000
Project Management (OPM) $1,390,000 4.0% of Const.Cost
Utility Backcharges $100,000 Allowance
Moving $50,000 Allowance
Reproduction / Miscellaneous $25,000 Assume Online Service
Legal/Adveritising $40,000 Allowance
Material Testing $80,000

Subtotal Owner's Indirect Costs: — $5,380,000
Owner's Contingency (10% of all costs) $2,820,000

Total Owner's Indirect Costs: $8,200,000
Total Project Cost: $40,951,000