Minutes
Winthrop Retirement Board · from the Town's website · 2 pages · 889 KB
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Winthrop Contributory Retirement System Board Meeting < 1 Metcalf Square, Winthrop, Massachusetts, Harvey Hearing Room Minutes from the meeting held on March 24, 2026 4:00 PM Present Were: Karin Chavis Terence Delehanty Dylan Cook Dennis Boudrow Steven Rogers” Also Present: William Keefe, PERAC Executive Director Chairwoman Chavis called the meeting to order at 4:04 PM. The Retirement Coordinator called the roll: Karin Chavis — Present Dennis Boudrow — Present Terence Delehanty - Present Dylan Cook — Present Stephen Rogers — Present All votes were taken via roll call. William Keefe, PERAC Executive Director, introduced himself to the board members and staff, explained that PERAC is William Keefe, PERAC Executive Director, left the meeting at 4:26 PM. Voted on a motion by Terence Delehanty, seconded by Stephen Rogers, to approve the HIPAA Authorization for Release of Limited Medical Information (pre-employment physicals) form, as drafted by Board Counsel. The motion passed 5-0. Voted on a motion by Stephen Rogers, seconded by Terence Delehanty, instructing the Retirement Coordinator to send a memo to the three Group 4 union presidents allowing them to review the HIPAA Authorization for Release of Limited Medical Information (pre-employment physicals) form and providing them the opportun ity to attend our May 26, 2026 to address any questions and/or concerns relating to this form, directly to our Board Counsel, prior to the Board distributing the form to all Group 4 members. The motion passed 5-0. Voted on a motion by Dennis Boudrow, seconded by Dylan Cook, to approve the meeting minutes from the January 27, 2026, meeting. The motion passed 4-0, Terence Delehanty abstained. Voted on a motion by Dylan Cook, seconded by Dennis Boudrow, to approve the meeting minutes from February 26, 2026, meeting. The motion passed 5-0. Voted on a motion by Dylan Cook, seconded by Dennis Boudrow, to approve the Eastern Bank Statement and Reconciliation for January 2026 in the amount of $2,150,818.54. The motion passed 5-0. Voted on a motion by Dylan Cook, seconded by Dennis Boudrow, to approve the Eastern Bank Statement and Reconciliation for February 2026 in the amount of $1,754,583.72. The motion passed 5-0. error. The motion passed 5-0. Voted on a motion by Dylan Cook, seconded by Dennis Boudrow, to approve the Retirement System Warrant (Payroll, Accounts Payable, Investment transfers) for March 2026 in the amount of $801,349.56. The motion passed 5-0. Retirement Coordinator, Barbara O’Brien, confirmed that it was not necessary to transfer funds, effective, effective April 1, 2026, from PRIM to Eastern Bank to cover payroll and accounts payable for April 2026. Voted on a motion by Dennis Boudrow, séconded by Dylan Cook, to approve the Trial Balance, Cash Receipts, Cash Disbursements, General Ledger, and Adjustments for December 2025, The motion passed 5-0. Voted on a motion by Dylan Cook, seconded by Dennis Boudrow, to approve the 2025 Annual Statement of the Winthrop Retirement Board. The motion passed 5-0. Voted on a motion by Terence Delehanty, issue correspondence to the Town Council 2026. The motion passed 5-0, seconded by Stephen Rogers, instructing the Retirement Coordinator to draft and requesting an increase in the COLA base from $14,000 to $16,000 effective July 1, Town of Winthrop Human Resources Dept. mailed notice to all retirees re: Dental Insurance and Health Insurance open enrollment which is being held from April 1, 2026-May 1, 2026 (effective July 1, 2026). Accidental disability option B retiree, Thomas Benson, passed away on March 6, 2026. Next meeting is scheduled for April 28, 2026 at 4:00 PM in the Harvey Hearing Room. Voted on a motion by Dylan Cook, seconded by Terence Delehanty, to adjourn at 5:02 P.M. The motion passed 5-0. Dy ME Uw’ Dy Cook Karin Chavis Dennis Boudrow — Terpnet Delehanty Stephen Rogers Regular Session Documents I. March 24, 2026 Agenda 2. Draft HIPAA Authorization for Release of Limited Medical Information (pre-employment physicals) form 3. January 27, 2026 draft meeting minutes 4. February 26, 2026 draft meeting minutes 5. January 2026 Eastern Bank statement and reconciliation 6. February 2026 Eastern Bank statement and reconciliation 7. March 2026 Retirement System Warrant (Payroll, Accounts Payable, Investment Transfers) 8. Retirement Board March 2026 Eastern Bank balance report 9. 2025 Annual Statement of the Winthrop Retirement Board 1 0. December 2025 Accounting Reports: Trial Balance, Cash Receipts, Cash Disbursements, Adjustments, General Ledger 11. Town of Winthrop Human Resources Dept. notice to all retirees re: Dental Insurance and Health Insurance open enrollment which is being held from April 1, 2026-May 1, 2026 (effective July 1, 2026). 12. PERAC Memo 11, 2026-Disability Presumptions and Pre-Employment Physicals 13. PERAC Memo 12, 2026-Violent Act Injury Disability - Updated Forms 14. PERAC Memo 13, 2026-Tobacco Company List 15. Office of Inspector General report, dated March 11, 2026 16. Board Counsel, Attorney Michael Sacco, emails, memorandum dated March 1 1, 2026-March 15, 2026