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Rules & Ordinance · from the Town's website · released Oct 22, 2026 · 28 pages · 855 KB
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Winthrop Board or Committee Public Body Posting

Councilor Millar, Chair
Councilor Dimes
Councilor Romano

Name of Public Body: RULES AND ORDINANCE

Date and Time of Meeting: October 22, 2026 5:00-6:00 PM

Location of Meeting: Harvey Hearing Room

Call to Order ed

Roll Call <=,3 ™
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Minutes a =, in

Approval of minutes from September and October 8,2026 ¢ ~

Public Comment- 2 MINUTES PER SPEAKER
Discussion ow o
Old business:
* Motion to add Public Comment answer period to agenda
-request of more information from Council President
¢ Review Town Council Rules and Procedures and submit to Town Council as a complete document
-Sections | to 12- notes review for final draft
* Motion review for Small Commercial vehicle allowance for resident parking sticker

-draft ordinance for Commercial residential parking sticker program- continued until parking study is
completed

* Review Proposed Ordinance Amendments CBD
-Review Town Attorney legal opinion
New business:

Adjournment

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The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting.
Not all items listed may in fact be discussed and other items not listed may be brought up for discussion to the extent permitted by law.

Please note that a quorum of the Town Council may be present at this meeting/event.
However, no formal Town Council deliberation or action will be taken

TOWN OF WINTHROP, MASSACHUSETTS
OFFICE OF THE TOWN ATTORNEY

10 October 2026

Memorandum and Analysis
Proposed Ordinance Amendment To Section 17.50.130

At the request of the Rules and Ordinances Subcommittee of the Winthrop Town Council
the Town Manager has asked me to provide comments, analysis, and recommendations regarding
certain proposed amendments to the Winthrop Zoning Ordinance. Pursuant to that request, the
proposed ordinance amendment to Section 17.50.130 is addressed below.

L. Proposed Amendment:

This proposed amendment to Section 17.50.130 - Process, seeks to shift special permit
granting authority delegated to the Planning Board to the Town Council in the event that the
Planning Board does not act on a special permit request within sixty days. The amendment would
replace the current language with the following text:

Failure by the Planning Board to take final action upon a Special Permit application
within sixty (60) days of the close of the public hearing shall result in an immediate
notification to the Town Council by the Planning Board. The Town Council shall
then act as the Special Permit Granting Authority for authorization of Special Permit.
In the event the Town Council fails to rule on granting such permit within thirty (30)
days it shall be deemed to be a grant of the Special Permit and the Town Clerk shall

so certify.

2. Legal Analysis:

There are several significant legal problems with the proposed amendment. Under
Massachusetts law, the proposed amendment would be invalid because it conflicts with the state
zoning enabling act, G.L. c. 40A, § 9, and presents serious legal issues that cannot be reconciled.
with state law.

A. The Massachusetts Statute:

The pertinent portion of Section 9 states,“Failure by the special permit granting authority to
take final action within said ninety days or extended time, if applicable, shall be deemed to be a
grant of the special permit. The petitioner who seeks such approval by reason of the failure of the
special permit granting authority to act within such time prescribed shall notify the city or town clerk
in writing within fourteen days from the expiration of said ninety days or extended time ...”

B. Conflict with Constructive Grant Provisions:

The validity of a local municipal by-law or ordinance will not be upheld if it conflicts with
the state enabling act, Chapter 40A. Under G. Lc. 40A, § 9, a petition for a special permit is
constructively granted if the designated authority fails to take final action on the application within
the statutory ninety-day period following the close of the public hearing. A local ordinance cannot
alter the statutory 90 day time period by allowing another body, such as the town council, to
intervene and decide the case after 60 days.

C. Legislative Authority To Grant Special Permits:

Pursuant to the provisions of G.L. c. 40A, § 9, in Winthrop the Planning Board is the Special

Permit Granting Authority (SPGA) for site plan and design review special permits in the Center

Business District (CBD) and the Special Development Overlay District (SDOD). The Planning

Board also is the SPGA for all special permit uses in the Conservation District.(CD).

The consideration of special permits is governed by the state law and the Winthrop
Ordinances Section 17.50.130. The latter adopts the applicable standards and required procedures
set out in the aforementioned statute. Determination of special permit applications is a quasi-judicial

adjudicatory function rather than a legislative act. Hallenborg v. Town Clerk of Billerica, 360

Mass. 513, 516 (1971); Mullin v. Planning Bd. of Brewster, 17 Mass. App. Ct. 139, 142-143 (1983),

citing Boston Edison Co. v. Selectmen of Concord, 355 Mass. 79, 83 (1968). Therefore specific

notice, hearing requirements, findings of fact, and conclusions of law required by G. L. c. 40A, §§
9 and 11 apply to the handling and ultimate determination of special permit applications.

Further, the Massachusetts Appeals Court has ruled that a board decision is not valid where
members of the board who voted to approve the plan had not been present at all the public hearings

when the application was considered. See Mullin v. Planning Bd. of Brewster, supra at 139. (ina

case of adjudicatory proceedings before the planning board, members are required to attend all
hearings on the application to be entitled to vote). In that case, the court ruled that the board acted
in excess of its authority, leading the judge to direct the entry of a judgment annulling the board's
approval decision.

An exception to the Mullin Rule is G.L. c. 39 § 23D(a), that allows for a member
of a municipal board conducting an adjudicatory hearing to miss one session of the hearing and
participate in voting on the application, provided that: (1) the member missed no more than one
session of the hearing; (2) the member examined all evidence received at the missed session; (3) the
evidence includes an audio or video recording of the missed session or a transcript; and, (4) before

voting, the member makes a written certification that he or she examined all of the evidence; and,

(5) the written certification becomes part of the hearing record.

It is important to note however, that this exception applies only to one session of the public
hearing. Further, a critical distinction here is that council members are not “members” of the
Planning Board. Therefore, a claim that council members did all of the things enumerated in §
32(D)(a) and thereby are eligible to vote would be unlikely to withstand a legal challenge based on
the plain language of the statute. Furthermore, there is no statutory authority providing for a
bifurcation of the adjudicatory process such that the authority to grant a special permit. In this
regard, there is a larger problem which is the number of votes required for the grant of a special
permit that is addressed below.

D. Unauthorized Expansion or Transfer of Statutory Powers:

Zoning boards in Massachusetts are creatures of statute. A board cannot expand its own
powers or reshape itself in ways the Zoning Act or other general laws do not allow. Therefore, a
local zoning authority cannot alter its membership or transfer its designated statutory powers unless
there is specific enabling authority within the governing statute . Because there is no statutory
language in G. L. c. 40A, § 9, nor in G. L. c. 41, § 8IA - 81J, that authorizes a municipality to
transfer special permit decision-making authority from the designated planning board to a town
council due to delay, the proposed transfer of power would likely be viewed by a court to be legally
invalid.

E, Violation of Due Process and Practical Application:
1. Procedural Due Process:
As proposed, the amendment is legally vulnerable as it would undermine the applicant's and

abutters’ procedural expectations and due process. When the applicant files a special-permit

application, the applicant and parties in interest know which municipal body has jurisdiction.
They participate in hearings before that body, submit materials to that body, respond to questions
from that body, and build the record before that body. Changing the decision-maker in the middle
of the proceeding could, as a matter of law, require the applicant to effectively start over before a
different governmental body, all while the statutory ninety day clock on decision -making is running.
However, by its terms, the proposed amendment would not place the matter before the council until
sixty days after the public hearing has closed. Such a construct would assuredly make the process
extremely vulnerable to being deemed invalid.

2. The Number of Required Votes:

G.L. c. 40A, § 9 expressly provides that a special permit requires at least 4 votes of a
5-member board; a 2/3 vote of a board with more than 5 members; and a unanimous vote of a
3-member board. In Winthrop, the Planning Board is comprised of Five (5) members. Therefore, an
applicant must gain at least four votes in order for a special permit to issue.

Where the proposed amendment would require the Town Council to vote on the issuance of
the special permit the legally required number of votes to obtain the permit would change. The Town
Council is comprised of nine members. Under the mandates of § 9, an applicant who began the
process with the burden of persuading four members of the planning board to vote in the affirmative
then would assume the added burden of convincing six members (2/3) of the council to vote for the
issuance of the special permit after the applicant had already presented its case and the public
hearing had been closed. As noted above, the proposed amendment provides no provision for re-
convening the hearing, nor for argument or submission of additional evidence to the council because

the envisioned transfer of authority would occur sixty days after the close of the public hearing. Not

only would this proposal heighten the bar that the applicant must clear, but it leaves no opportunity
for the council members to ask questions or for the applicant to clear up any lingering matters. This
scenario conjures up grave procedural and constitutional issues and would quite likely run afoul of
the applicant’s right to procedural due process under Article 10 of the Massachusetts Constitution.
3. Conclusion and Recommendation:

Based upon the foregoing facts and applicable law, it would be extremely difficult to defend
against a legal challenge to the proposed amendment. Although I am mindful that the intent of
amendment, at least in part, may be to avoid the issuance of permits by way of procedural default
without the benefit of the application’s merits and sufficiency being tested against the required legal
standards, my recommendation is that the amendment, in its present form, be withdrawn for

noncompliance with state law.

Respectfully submitted,

Games G Chooletle

James J, Cipoletta
Town Attorney

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
RULES AND PROCEDURES 
OF 
THE WINTHROP TOWN COUNCIL 
RULE 1 – OFFICERS 
a) The presiding officer of the Winthrop Town Council shall be the Council President. 
b) The Town Council shall, at its first meeting in January, after being duly sworn in, elect a
vice president for a one year term, who shall have the duties and powers granted to him/her
them in Section 2,2 (c) of the Winthrop Town Council Charter. 
RULE 2 - SCHEDULE OF MEETINGS AND AGENDA 
a) The Winthrop Town Council meetings shall be held on the first and third Tuesday of each
month at 6:30 p.m. and at such other times when necessary necessary, as authorized by Section 
26(c)(ii) of the Winthrop Town Charter. 
b) Matters to be placed on the Agenda for the Town Council, including but not limited to any
ordinance, order, appointment, or other matters of business to be presented to the members for
action at a regular meeting of the Town Council shall be submitted to both the Council Clerk
and Council President, in paper or electronic format, by 1:00 pm on the Thursday preceding
the regular meeting at which such matter is to be considered. All matters requiring a vote shall
be submitted in full and in the form of a motion. Every effort shall be made to have all matters
that are submitted for placement on the agenda accompanied by materials sufficient to inform
Council members of the nature and purpose of the agenda item. If the same matter is submitted
by at least four councilors, then the matter will be placed on the Agenda. The Council
President or the Council Clerk shall submit the Agenda, in paper or electronic format,
complete with all motions and attachments to the Town Clerk no later than 4:00 pm on the
Thursday preceding the regular meeting at which such matter is to be considered. Any 
supplementary materials related to agenda items shall be circulated to the Town Council by 
close of business on the Thursday preceding the meeting. These items may include the Town 
Managers Report, a report of correspondence received, etc.

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
c) Other than amendments, to existing motions, no business shall be considered by the Town
Council unless: 1) There is a unanimous vote of the Council to waive this rule. 
RULE 3 – QUORUM 
a) A majority of the members of the Winthrop Town Council, five members, shall
constitute a quorum. 
RULE 4 - ORDER OF BUSINESS 
a) At every regular meeting of the council, the Order of Business shall be
as follows: 
1. Call to order 
2. Pledge of allegiance Roll Call 
3. Roll call Pledge of allegiance 
4. Act on minutes of previous meeting 
5. Public comments General information and recommendations 
6. Correspondence Public Hearing(s) 
7. Committee reports Public Comment and Answer 
8. Town Managers Report Correspondence 
9. Commission of Diversity, Inclusion and Community Relations Council Subcommittee Reports 
10.Update on Policy Making Committees 
11.School Committee Report 
12.Old business Town Manager Report 
1311.New business Old Business 
1412.Public comment New Business 
1513 .Adjournment Public Comment 
16. Public Relations/Upcoming events 
17. Adjournment 
b) The above Order of Business may be departed from by vote of the
majority of the members present; and all questions relating thereto
shall be decided without debate.

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
c) Definitions of agenda items are listed in Appendix A 
RULE 5 - ROBERTS RULES 
a) Roberts Rules of Order revised shall be the authority on all questions of
debate or parliamentary procedure, whenever the same do not conflict with
the rules herewith set forth by the Winthrop Town Council and Winthrop
Town Charter. 
(a)-Continue: Council Response to Public Comment Following or during Public
Comment, the Council President shall provide an opportunity for responses
to questions or issues raised during Public Comment. To the extent
practicable, questions raised during Public Comment may be answered by
the Council President, Town Manager, Town Counsel, department head, or
other appropriate Town official if the information is readily available at the
time of the meeting. If an answer is not available, the matter may be
referred for follow-up and placed on the agenda of the next regular meeting
under Council Response to Public Comment, or another appropriate agenda
item, for response. Nothing in this rule shall require the Council or Town
officials to engage in debate with speakers or to deliberate on matters not
properly before the Council in accordance with the Massachusetts Open
Meeting Law. This amendment shall take effect immediately upon adoption. 
RULE 6 – VOTING 
a) All questions or motions shall be restated and put to the Council for a
vote by the Council President. 
b) Votes will be taken by voice (yea or nay) except those requiring more
than a simple majority. 
c) Votes requiring more than a simple majority as governed by State Law
Massachusetts General Law, the Winthrop Town Charter or these Council 
rules shall be taken by roll call vote.

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
d) The Council President may call for a roll call vote, if he or she, is unable
to determine the result of a voice vote. 
e) Any councilor may request a roll call vote on any question or motion. 
RULE 7 - OPEN MEETING LAW - EXECUTIVE SESSION (MGLA Sec. 30 §18-25 M.G.L. C30A 
§ 18-25 
The following language is from Massachusetts General Law Sec. 30 §18-25 M.G.L. C30A § 
18-25 as of June 2, 2025. Any updates to that law shall be automatically adopted into these 
Rules and Procedures. 
a) Executive session may be entered only after the council has first convened in open session for which
notice has been appropriately posted. The presiding officer cites the reason for going into executive
session and calls for a roll call vote of the Council. The vote of each member is entered into the
minutes, with a majority necessary to initiate an executive session. 
(b) A public body may meet in executive session only for the following purposes: 
(1) To discuss the reputation, character, physical condition or mental health, rather than
professional competence, of an individual, or to discuss the discipline or dismissal of, or
complaints or charges brought against, a public officer, employee, staff member or individual. The
individual to be discussed in such executive session shall be notified in writing by the public body
at least 48 hours prior to the proposed executive session; provided, however, that notification may
be waived upon written agreement of the parties. A public body shall hold an open session if the
individual involved requests that the session be open. If an executive session is held, such
individual shall have the following rights: 
i. to be present at such executive session during deliberations which involve that

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
individual; ii. to have counsel or a representative of his own choosing present and attending for the
purpose of advising the individual and not for the purpose of active participation in the executive
session; iii. to speak on his own behalf; and 
iv. to cause an independent record to be created of said executive session by audio- 
recording or transcription, at the individual's expense. 
The rights of an individual set forth in this paragraph are in addition to the rights that he may have
from any other source, including, but not limited to, rights under any laws or collective bargaining
agreements and the exercise or non-exercise of the individual rights under this section shall not be
construed as a waiver of any rights of the individual. 
(2) To conduct strategy sessions in preparation for negotiations with nonunion personnel or to
conduct collective bargaining sessions or contract negotiations with nonunion personnel; 
(3) To discuss strategy with respect to collective bargaining or litigation if an open meeting may
have a detrimental effect on the bargaining or litigating position of the public body and the
chair so declares; 
(4) To discuss the deployment of security personnel or devices, or strategies with respect thereto; 
(5) To investigate charges of criminal misconduct or to consider the filing of criminal complaints;
(6) To consider the purchase, exchange, lease or value of real property if the chair declares that
an open meeting may have a detrimental effect on the negotiating position of the public body;
(7)To comply with, or act under the authority of, any general or special law or federal grant-in-
aid requirements; 
(8) To consider or interview applicants for employment or appointment by a preliminary
screening committee if the chair declares that an open meeting will have a detrimental effect in
obtaining qualified applicants; provided, however, that this clause shall not apply to any meeting,

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
including meetings of a preliminary screening committee, to consider and interview applicants
who have passed a prior preliminary screening; 
(9) To meet or confer with a mediator, as defined in section 23C of chapter 233, with respect
to any litigation or decision on any public business within its jurisdiction involving another party,
group or entity, provided that: 
i. any decision to participate in mediation shall be made in an open session and the 
parties, issues involved and purpose of the mediation shall be disclosed; and 
ii. no action shall be taken by any public body with respect to those issues which are the
subject of the mediation without deliberation and approval for such action at an open
session; or (10) To discuss trade secrets or confidential, competitively-sensitive or other
proprietary information provided in the course of activities conducted by a governmental
body as an energy supplier under a license granted by the department of public utilities
pursuant to section 1F of chapter 164, in the course of activities conducted as a municipal
aggregator under section 134 of said chapter 164 or in the course of activities conducted by
a cooperative consisting of governmental entities organized pursuant to section 136 of said
chapter 164, when such governmental body, municipal aggregator or cooperative
determines that such disclosure will adversely affect its ability to conduct business in
relation to other entities making, selling or distributing electric power and energy. 
(b) A public body may meet in closed session for 1 or more of the purposes enumerated in
subsection (a) provided that: 
(1) the body has first convened in an open session pursuant to section 21;

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
(2) a majority of members of the body have voted to go into executive session and the vote of each
member is recorded by roll call and entered into the minutes; 
(3) before the executive session, the chair shall state the purpose for the executive session, stating
all subjects that may be revealed without compromising the purpose for which the executive
session was called; 
(4) the chair shall publicly announce whether the open session will reconvene at the conclusion of
the executive session; and (5) accurate records of the executive session shall be maintained
pursuant to section 23. 
RULE 8 - COUNCIL COMMITTEES 
After organization of the Town Council, the President may appoint members to standing and special
committees. The first named member of each committee shall be the committee’s Chair. 
Standing committees shall be: 
a) Finance - 3 members 
b) Rules and ordinance - 3 members 
c) Public Health, and Safety and Works - 3 members 
d) Public works - 3 members 
d) Capital Assets, Economic Development and Appointments Commissions and Committees - 3 members 
e) Capital assets - 3 members 
f) Appointments, committee on committees who shall review and evaluate all council employees annually,
no later than March 15 th . – 3 members 
RULE 9 - SPECIAL COMMITTEES 
The President of the Town Council, subject to approval of the Council, may
designate such special committees comprised of Town Councilors, and or registered
voters in the Town of Winthrop, as are deemed necessary.

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
A. Special Committees shall be: 
a) Citizens Advisory Finance Committee - 7 members 
In accordance with Winthrop Town Charter, Section. 7-3 
b) Board of License Commissions - 5 members 
In accordance with Winthrop Town Charter, Section 6-3 
c) Memorials Committee – 5 members (12/18/07) that the council president appoint a
committee on Memorials consisting of five members, including the veteran’s agent or
his/her designee, a member of the Winthrop Historical Commission and 3 citizens of the
town, one who shall have public safety experience, serving staggered 3-year. Charged to
bring forward, either on their own initiative or on suggestion, suitable names for
memorializing Town property, other than property under the jurisdiction of the School
Committee. A person whose name is brought forth by the Committee will be of
exemplary character and will have made significant contributions to the community.
Properties will, generally speaking, not be named for living persons. A primary
responsibility of this Committee will be to determine, before bringing forth a name,
whether or not a property should be named or renamed. Furthermore, that nomination
will be forwarded by the Town Manager to the Council for ratification. 
d) Technology Committee composed of 5 members with educated training or experience in
information technology for staggered 3-year terms and the Mis Director shall be an ex
officio member of said committee. 
e) Fiscal Capital Policy Committee, 9 members. The Committee shall have four (4) non-
voting members who shall be the Town Manager, Town Chief Financial Officer, Internal
Auditor and Superintendent of Schools. (9-24-13) 
The five (5) voting members shall be the Chairs of the Council Finance 
Committee, Capital Assets Committee, Rules and Ordinance Committee, Citizen’s
Finance Advisory Committee, and the Chair of the School Committee or his/her designee.

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
This Committee shall develop a criteria and protocols for a Capital Building Maintenance
Stabilization Fund and a Free Cash Funding Policy which they will be charged with
maintaining and overseeing. 
f) Transportation Safety Advisory Committee (TSAC). This committee shall be a 7-9
member committee made up of the directors or their designee from the Police
Department, Fire Department, Department of Public Works, the Parking Department and
between three to five members of the community. This committee will respond to citizen
and town-initiated traffic safety or transportation improvement requests which require a
public process. The scope of work for the committee entails but is not limited to
improving the safety, quality, and accessibility of multi-modal transportation options,
supporting modal shift to decrease congestion, and issues relating to a traffic safety
requests. The committee will make advisory opinions to the Town Manager and Town
Council. The committee may receive and take up requests regarding an advisory opinion
at the request of any member of the Town Council or the Town Manager 
g) Economic Development Citizens Advisory Committee (EDCAC) 
consisting of 7 to 9 members to serve as a resource to the Winthrop Town Council in
order to evaluate any and all economic development projects and proposal being brought
forth by the Town of Winthrop. The EDCAC’s role would include review of any strategic
redevelopment plans for the Center Business District and the former Middle School on
Pauline Street which would involve the direct allocation of Town resources, including
land, credit enhancement or issuance of bonds, major public improvements (e.g. parking
garage, streetscape, etc.). The EDCAC’s focus should be as an independent assessor of
the financial viability of any and all proposed public and private investment to be
leveraged, including but not limited to appraisal of any Business Plan prepared in
conjunction with the establishment of a Redevelopment Authority. In order to provide an
independent analysis, the EDCAC will be provided unrestricted access to all of the due
diligence obtained by Town Hall, including Consultant presentations, discussions with
developers, legal council, etc The EDCAC should include individuals (the majority of
appointments) who have experience in large scale mixed use developments. Any citizen
who may have a direct or indirect business interest in a future Winthrop redevelopment
should be excluded from appointment to the EDAC as there are other avenues (e.g. town
council’s economic subcommittee and the chamber of commerce meetings, etc) to
advocate their interests.

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
An Advisory Committee member may not participate in any discussion or vote pertaining
to: 
1. A parcel of land in which he/she has a financial interest; 
2. A parcel of land in which his/her immediate family member has a financial interest; 
3. A parcel of land that abuts, or is located within 300 feet of, or is located across the street
from, a parcel of land in which the Advisory Committee member or his/her immediate
family member has a financial interest. 
The Advisory Committee shall actively seek input from business owners and residents in
the Town Center and shall encourage their participation at Advisory Committee meetings.
The Advisory Committee shall also seek input from all interested stakeholders and
residents of the Town. 
h) Any and all other committee deemed necessary or which are listed in the
Winthrop Town Charter in Section 10-5(p). 
i) This rule establishes the Commission for Diversity, Inclusion, and Community
Relations (“Commission” or “CDICR”). 
The Commission shall consist of nine (9) residents of the Town, who shall be called
Commissioners. 
Commissioners shall be appointed by the Town Council and shall hold office for a period of
not more than three (3) years with terms of office expiring on June 30 TH of an appropriate
year in a staggered manner so that approximately one-third (1/3) of the terms of the
Commissioners will expire each year. The term lengths of the inaugural commission will be
determined by a random drawing by a method that is overseen by the Town Clerk. The
Town Council may appoint additional nonvoting associate members as it determines to be
necessary, which may include youth or persons who do not reside in Winthrop but have a
substantial connection to Winthrop or to the Winthrop Public Schools. The Commission
may recommend to the Town Council candidates to fill vacancies. 
Valuing diversity and inclusion in and for the Winthrop community, the Commission, aims
to support a welcoming environment by encouraging cooperation, tolerance, and respect

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
among and by all persons who come in contact with the Town of Winthrop (“Town”),
including residents, visitors, persons passing through the Town, employers, employees, and
job applicants, and by advancing, promoting and advocating for the human and civil rights
of all through education, awareness, outreach and advocacy. 
The Purpose of the Commission and the goal of the Town shall be to strive for a community
characterized by the values of inclusion. The Town believes that inclusion will provide
opportunities and incentives to all who touch Winthrop to offer their energy, creativity,
knowledge, and experiences to the community and to all civic engagements, including town
government; and that inclusion is, therefore, a critically important government interest of
the Town. 
Inclusion is defined as actively pursuing goals of including, integrating, engaging, and
welcoming into the community all persons who come in contact with the Town regardless
of their race, color, ethnicity, gender, sexual orientation, gender identity or expression,
disability, age, religion, creed, ancestry, national origin, military or veteran status, genetic
information, marital status, receipt of public benefits (including housing subsidies), or
family status (e.g. because one has or doesn't have children) (herein, “Winthrop Protected
Classes”). 
In striving to achieve the goal of inclusion, the Commission shall be guided by the
following general principles: (1) the foundation of community is strong and positive
community relations among and between all groups and individuals in the community,
regardless of their membership in a Winthrop Protected Class; (2) the substance of
community is the recognition of human rights principles as applicable to all persons who
come in contact with the Town; (3) justice in a community requires, at a minimum,
monitoring and enforcing civil rights laws as they apply to all persons who come in contact
with the Town; and (4) the commitment of the Town to these principles requires vigorous
affirmative steps to carry out the word and spirit of the foregoing. The Commission will
raise awareness of these principles and make recommendations to Town Officials about
how to become a more inclusive community. The commission may provide the council with
written recommendations on an annual basis. From time to time, the Town Council may
request the presence of the commission to discuss matters germane to the commissions
goals.

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
The Town Council shall seek a diverse and inclusive group of candidates for the
Commission, which may include youth. Candidates for Commissioner shall be qualified for
such appointment by virtue of demonstrated relevant and significant knowledge, life
experience, or training. The composition of the Commission shall include persons with the
types of such knowledge, experience, or training necessary to enable the Commission to
perform the duties assigned to it by this rule. All Commissioners shall serve without
compensation. 
(j) Establishment of a Tree Committee 
THE WINTHROP TREE COMMITTEE 
Tree Committee for the Town of Winthrop, Massachusetts is hereby recognized as a
multiple member body and expanded to consist of a minimum of five (5) volunteer
members who shall be appointed by the Town Council president with the approval
of the Town Council. The Tree Warden will serve as ex-officio, non-voting
member. 
Mission, Goals and Purpose of the Tree Committee 
The mission of the Tree Committee is to make recommendations regarding the
selection, planting, protection, and maintenance of Public Trees to increase the
health, beauty, quantity, diversity, safety and vitality of Winthrop ’ s Public Trees and
the Town generally. 
Appointment to and Terms of Service on the Tree Committee 
The term of service on the Tree Committee shall be 3 years. Terms shall be
renewable on June 30th. Terms shall be staggered so that only 3 positions will
expire each year. Reappointment for existing members is required regardless of
whether there are other applicants or not for the position. 
Whenever feasible, the Tree Committee shall include at least one member
demonstrating expertise in the field of urban forestry or ecology. 
By a majority vote of the members of the Tree Committee, a Chair of the Tree
Committee and Vice Chair shall be elected annually. 
Responsibilities, Duties and Powers of the Tree Committee 
The Tree Committee may take any or all the following actions: 
o Make recommendations to the Tree Warden and other Town officials with respect to the adoption and
amendment of plans, programs and regulations pertaining to the protection of Public Trees in the Town.

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
o Assist the Tree Warden with the inventory of Public Trees and monitoring of the same. 
o Make recommendations to the Tree Warden with respect to the planting and replacement of Public Trees
and on tree-related issues. 
o With approval of the Town Manager, seek grants and direct fundraising efforts to assist the Committee’s
mission, in order to contribute to and increase the Tree Donation fund. 
o Promote knowledge and awareness of the benefits of trees and their impact on the quality of life in
Winthrop. o Recommend solutions when man-made constructs encroach upon and distress growing
healthy trees, such as adding curb bump outs, green space, or appropriate tree borders. 
o Provide recommendations consistent with G.L. c. 87, to aid the Tree Warden in the review and
investigation of requests from petitioners to remove Public Trees. 
o Upon request of the Town Council, consider, investigate, make findings, report, and recommend, upon any
special matter of question, coming within the scope of its work. 
o The committee may assist the Tree Warden with the development of an Annual Plan for the care,
preservation, pruning, planting, replanting, removal, or disposition of new or existing Public Trees. The
Annual Plan should be reviewed by the Tree Committee each year with budget recommendations to fund
said Annual Plan. 
o The Tree Committee shall have as one of their duties the location, identification and recommendation of
any trees which may qualify as Landmark Trees. 
o The Tree Committee may advise/offer expertise to the Memorials Committee on tree species, locations,
tree plantings, etc. regarding Memorial Trees. 
RULE 10 - COMMITTEE RIGHTS AND OBLIGATIONS 
a) The Council President shall be an ex-officio, non-voting, member of all Committees, but
may not serve as chairperson of any. 
b) All Committees are advisory to the Council and shall take no actions that
binds the Council or the Town of Winthrop unless they are authorized by
State Statute, local ordinance or the Winthrop Town Charter.

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
c) Meetings of committees may be called by the chairperson or upon the
written request of two members of the committee. All committees of the
Town Council shall keep records of proceedings, and a copy of said
records shall be filed with the Town Clerk and Council Clerk. Each
committee shall submit its minutes and a report describing its activities to
the Town Council at least once per month. 
RULE 11 – DECORUM and Order 
A. General Purpose 
The purpose of this rule is to ensure the orderly conduct of Town Council meetings while 
preserving the right of members of the public, Councilors, and staff to express opinions and 
criticism regarding Town policies, actions, and officials. 
No person may engage in conduct that materially disrupts the orderly transaction of Town Council 
business, including: 
1.Interrupting a recognized speaker. 
2.Speaking without recognition from the Town Council President. 
3.Exceeding established speaking limits after being directed to conclude. 
4.Repeated shouting, loud outbursts, or noise that prevents others from being heard. 
5.Refusing to relinquish the floor after a ruling of the Town Council President. 
6.Physically obstructing access, movement, or the conduct of the meeting. 
7.Engaging in conduct that materially prevents the Council from proceeding with its business. 
Criticism, disagreement, accusations regarding official conduct, or harshly worded opinions shall 
not constitute a violation of this rule unless accompanied by conduct that materially disrupts the 
orderly conduct of the meeting or the administration of government; is tantamount to a threat to 
the life, safety, or well-being of any member of the council or person in attendance; or otherwise 
violates state or federal law. 
Enforcement of Decorum and Order 
1.Warning. 
2.Call to Order. 
3.Loss of speaking privileges for the agenda item. 
4.Removal only upon continued disruptive conduct after warning. 
This rule shall be applied to Councilors, staff, and members of the public. 
B. General

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
1. Discourse at Council meetings shall be marked by courtesy and respect, even in the face
of disagreement. 
2. Discussion shall be centered on issues, at hand, and personal attacks shall not
be tolerated on individuals. 
3. Cell phones and other such devices shall be silenced during Council meetings. 
CB. Decorum of Council Members 
1. Members of the Town Council shall conduct themselves in orderly manner to assure that the
business of the Town is attended to as expeditiously as the deliberative process allows. 
2. Members will address the Council President as "Mr. or Ms. President" and other colleagues as
"Councilor". 
3. Councilors shall address requests to speak through the Council President and shall not speak
until recognized. 
4. Discussion shall be limited to the topic before the Council and extraneous issues shall have no
place in the debate. 
5. Council members shall not interrupt a colleague except to raise a point of order, to express a
point of personal privilege, to question parliamentary procedure or to doubt the presence of a
quorum. 
6. Council members are expected to dress, at a minimum, in “business casual” attire at all Town
Council meetings, including subcommittee meetings. 
DC. Decorum of the Public

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
1. Citizens of the Town will be invited to speak to the Council during the two times within the
meeting designated as "Public Comment" for a maximum time limit of 3 minutes determined 
by the Council President for each public speaker. However, the President or any councilor 
may request additional time for any speaker to continue if they deem it necessary. 
2. No person may address the Town Council before first having been recognized by the Council
President. 
3. All citizens addressing the Council will identify themselves by name and address or precinct. 
4. By a majority vote of the Council a person not residing in Winthrop may address the Council
during "Public Comment". 
5. Comments from the public shall not involve personalities but shall be limited to the business
of governmental issues dealing with the Town of Winthrop. 
6. The Council President will determine the length of "Public Comment". 
6.7. Generally, the public shall not be allowed to participate in the deliberations of the Council. 
Exceptions to this rule shall be at the discretion of the Council President. 
7.8. People addressing the Council shall do so in an orderly manner, shall not make repetitious, 
slanderous or irrelevant comments, nor shall they engage in disorderly conduct that disrupts,
disturbs, or otherwise impedes the orderly conduct of the Council meetings. 
8.9. Any person who disrupts, disturbs or impedes the orderly conduct of a Council meeting shall be 
subject to ejection from that meeting in accordance with MGLA Chapter 39, Sec. 23c 
RULE 12 - MEASURES-,ORDINANCES –, and APPROPRIATIONS 
a) A measure may be passed through all stages at any one meeting of the Town Council provided that
no appropriation is needed for its implementation. 
b) Ordinances and measures which require an appropriation which is

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
($25,000.00 twenty five thousand dollars or less shall be sent to the Finance Committee,
and any other appropriate committees for review and action to report back to the Town
Council with recommendations before debate and vote of the Council. 
c) All appropriation orders and loan authorizations over twenty five thousand dollars ($25,000.00)
must be introduced and sent to the Finance Committee for recommendation, after recommendation
is made said order must be published in accordance with Section 2, 9c of the Winthrop Town
Charter, before a vote may be taken by the Town Council. (3/7/06) 
d) Town Council requires all finance motions to be accompanied by supporting documentation, not
limited to but including background information, cost benefit analysis, funding source,
stakeholder concerns and appropriate attachments. (4/17/18) 
Rule 13. Review of New Appointments and Reappointments to Policy Making Multiple Member Bodies 
A. Purpose 
The purpose of this rule is to assist the Town Council in carrying out its responsibility under the Town 
Charter to investigate candidates nominated by the Council President for appointment or reappointment to 
policy-making multiple-member bodies and to ensure that the Council has sufficient information to 
evaluate each nominee prior to a confirmation vote. 
B. Submission of Information- New appointment 
Prior to the submission of a nomination to the Town Council for appointment by the Council President, the 
applicant shall provide to the Town Clerk: 
1. A completed board or committee application on a form approved by the Town Council; 
2. A current resume outlining the applicant’s education, employment, professional experience, volunteer 
service, board or committee experience, and other information relevant to the position; and 
3. Any additional information reasonably requested by the Town Council or its designated committee that 
is relevant to the appointment or reappointment. 
C. Submission of Information- Reappointment 
Prior to the submission of a nomination to the Town Council for reappointment by the Council President, 
the applicant shall provide to the Town Clerk: 
1. A completed board or committee application on a form approved by the Town Council; 
2. A current resume outlining the nominee's education, employment, experience, community involvement, 
and other information relevant to the position; 
3. A letter of intent to continue the appointment; and

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
4. Any additional information reasonably requested by the Town Council or its designated committee that 
is relevant to the appointment or reappointment. 
The Town Council Clerk shall distribute such materials to all members of the Town Council five (5) 
business days prior to consideration of the nomination. 
D. Appearance Before the Town Council 
Pursuant to the authority granted to the Town Council under the Town Charter Section 2-10 to investigate 
candidates and require their appearance, each nominee for appointment or reappointment shall appear 
before the Town Council or a committee designated by the Town Council prior to a confirmation vote when 
required by a majority of the Town Council. 
The purpose of the appearance shall be to allow members of the Town Council to obtain information 
relevant to the nominee's qualifications, experience, performance, interest in serving, and ability to fulfill 
the duties and responsibilities of the office. 
E. Failure to Provide Information or Appear 
If a nominee fails to provide the information requested under this rule or fails to appear as requested, the 
Town Council may postpone consideration of the nomination until such information is provided or such 
appearance occurs. 
F. Applicability 
The requirements of this rule shall apply equally to all nominations for appointment and reappointment to 
policy-making multiple-member bodies. 
G. Charter Supremacy 
Nothing in this rule shall be construed to limit or impair the authority of the Council President to nominate 
individuals for appointment or reappointment under the Town Charter, nor shall it alter the approval 
requirements established by the Charter. This rule is intended solely to facilitate the Town Council's 
investigation and review of nominees prior to acting on an appointment or reappointment. 
Rule 14. Review of New Appointments and Reappointments to Non-Policy Making Multiple Member Bodies 
A. Purpose 
The purpose of this rule is to assist the Town Council in carrying out its responsibility under the Town Charter to 
investigate candidates nominated by the Council President for appointment or reappointment to non-policy making 
multiple member bodies and to ensure that the Council has sufficient information to evaluate each nominee prior to a 
confirmation vote. 
B. Submission of Information- New appointment 
Prior to the submission of a nomination to the Town Council for appointment by the Council President, the applicant 
shall provide to the Town Clerk: 
1. A completed board or committee application on a form approved by the Town Council; and 
2. Any additional information reasonably requested by the Town Council or its designated committee that is relevant 
to the appointment or reappointment.

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
C. Submission of Information- Reappointment 
Prior to the submission of a nomination to the Town Council for reappointment by the Council President, the applicant 
shall provide to the Town Clerk: 
1. A completed board or committee application on a form approved by the Town Council; 
2. A letter of intent to continue the appointment; and 
3. Any additional information reasonably requested by the Town Council or its designated committee that is relevant 
to the appointment or reappointment. 
The Town Council Clerk shall distribute such materials to all members of the Town Council five (5) business days 
prior to consideration of the nomination. 
D. Applicability 
The requirements of this rule shall apply equally to all nominations for appointment and reappointment to non-policy 
making multiple member bodies. 
E. Charter Supremacy 
Nothing in this rule shall be construed to limit or impair the authority of the Council President to nominate individuals 
for appointment or reappointment under the Town Charter, nor shall it alter the approval requirements established by 
the Charter. This rule is intended solely to facilitate the Town Council's investigation and review of nominees prior to 
acting on an appointment or reappointment. 
Appendix A – Agenda Definitions: 
1. Call to Order 
The formal opening of the meeting by the Council President or presiding officer, signifying the 
commencement of official Town Council business. 
2. Roll Call 
The calling of the names of Council members by the Clerk to determine attendance and verify the 
existence of a quorum required to conduct official business. 
3. Pledge of Allegiance 
The recitation of the Pledge of Allegiance to the flag of the United States of America. 
4. Act on Minutes of Previous Meeting 
Consideration, correction if necessary, and approval of the official minutes from previous Town Council 
meetings. 
5. General Information and Recommendations 
Presentations, announcements, informational updates, recommendations, recognitions, or 
communications from Council members, municipal officials, boards, committees, or invited guests that do 
not require immediate Council action. 
6. Public Hearing(s) 
A formally advertised hearing conducted in accordance with applicable law, ordinance, charter provision,

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
or regulation, during which the public is afforded an opportunity to provide testimony, comments, or 
evidence regarding a specific matter under consideration. 
7. Public Comment and Answer 
An opportunity for members of the public to address the Town Council on matters within the Council's 
jurisdiction or on items appearing on the agenda. The Council President or an appropriate municipal 
official may respond to questions when information is readily available. Questions requiring additional 
research or information will be documented by the Council Clerk and may be addressed at a subsequent 
meeting or through appropriate municipal channels. 
8. Correspondence 
Communications received by the Town Council, including letters, emails, petitions, notices, reports, or 
other written materials submitted by residents, organizations, governmental agencies, or other parties. 
9. Council Subcommittee Reports 
Reports, recommendations, findings, or updates from Town Council subcommittees regarding matters 
assigned to them for study, review, or action. 
10. Update on Policy-Making Committees 
Reports and updates from policy-making multi-member bodies, boards, commissions, or committees 
established by charter, ordinance, or Council action, concerning their activities, recommendations, 
ongoing projects, or matters requiring Council awareness. 
11. School Committee Report 
A report provided by a representative of the School Committee regarding matters affecting the public 
schools, educational initiatives, facilities, budgets, programs, or other items of municipal interest. 
12. Town Manager Report 
Administrative updates, recommendations, operational reports, financial information, and other 
communications presented by the Town Manager concerning the management and affairs of the Town. 
During this agenda item, Councilors may ask questions related to duties and departments of the Town. 
Questions that are not able to be answered, the Town Manager will be requested to include it on the Town 
Manager Report for the next Town Council meeting. 
13. Old Business 
Matters previously introduced, discussed, tabled, referred, postponed, or otherwise pending before the 
Town Council that require further consideration or action. 
14. New Business 
New matters presented to the Town Council for consideration, discussion, referral, or action that have not 
previously appeared under Old Business. 
15. Public Comment 
An opportunity for members of the public to address the Town Council on any matter of public concern

Amended 4-17-18- 4(a), 7(b), 8(g), 2(c), 12(d) 
Last Amended 6-27-18 / 2(c ), 6(d), Rule 7, 8, A (d), (f),(g),(h), 10 (c),11A(2) (3) C(1)(9), Last Amended
7-21-20 / 9 (i) 8-18-20 9(f) 
Last Amended 6-21-22/9 Special Committees 
Last Amended 11-1-22 Amend Rule 4 a) to include Commission on Diversity, Inclusion and Community Relations Update 
Last Amended 8-1-23 Rule 11 SB(6) 
Last Amended 2-6-24 Amend Rule 4 a) to include Update Policy Making Committees 
Last Amended 6-13-24 Amend Rule 2(a) to read 6:30 PM 
Last Amended 5-26-26 Amend Rule 2 (b) If the same matter is submitted by at least (4) councilors, then the matter shall be
placed on the agenda 
Last Amended 9-22-26 Amended by revising Rule 5 Public comment adding 5 (a) continuation 
Last Amended **-**-**Rule 14 Review of New Appointments and Reappointments to Non-Policy Making Multimember 
Bodies 
within the Council's authority or interest. Public comments may be subject to reasonable rules regarding 
time, order, and decorum as established by the Council. 
16. Public Relations/Upcoming Events 
Announcements regarding upcoming municipal, civic, educational, cultural, charitable, or community 
events, public notices, and opportunities for public participation. 
17. Adjournment 
The formal conclusion of the meeting declared by the Town Council President.