Agenda

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Winthrop Town Council Special meeting October 37", 2026 at 6:30 in the Harvey Hearing
Room (please add zoom availability).

AGENDA:

Roll Call

Pledge of Allegiance

Public Comment

Motion to dissolve Rules and Ordinance for a six month Trial Period (continued from 10/20
Town Council meeting)

Motion for a Temporary Prohibition on the Use of AI by the Town Council Pending
Adoption of an AI Policy by the Town of Winthrop (continued from 10/20 Town Council

meeting)

Motion clarifying process of sending items to committees

Motions related to CBD Ordinance Changes

Motion for Town Council Rule and Procedure Changes

Adjournment

TOWN OF WINTHROP
OFFICE OF THE TOWN COUNCIL

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1742 Fax: 617-846-5458

MOTION

Submitted By: Councilor Romano Date: 10-26-26

MOTION

I move for the Rules and Ordinance Committee to be dissolved for a trial period of six months. All
matters currently in front of the Rules and Ordinance committee at the passing of this motion shall
be put in front of the full council for deliberation at its next regular meeting, with or without a
recommendation. The Town council Rules and Procedures Rule 8 shall say the following to reflect

this change:

After organization of the Town Council, the President may appoint members to standing council
committees. The first named member of each committee shall be the committee’s Chair. Each committee
shall have five members.

Standing committees shall be:

a) FINANCE

b) PUBLIC HEALTH, SAFETY & WORKS COMMITTEE

c) CAPITAL ASSETS, ECONOMIC DEVELOPEMENT, APPOINTMENTS, COMMISSION AND
COMMITTEES

These shall be the only town council standing committees. The council may establish additional
committees as it deems it necessary or desirable, as per Winthrop Town Charter Section 2-6 (c) (vi).
votes that are binding on the town council.

FOR REFERENCE ONLY:

SECTION 2-6: EXERCISE OF POWERS; QUORUM; RULES

(c) Rules of Procedure - The town council shall from time to time adopt rules regulating its procedures,
necessary or desirable to enable it to study and evaluate the maters which come before the town council.
In establishing committees the town council may provide that some of the members of at least some of its
committees need not be members of the town council

TOWN OF WINTHROP
OFFICE OF THE TOWN COUNCIL

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1742 Fax: 617-846-5458

Motion by: Councilor Dimes October 15, 2026

MOTION

Motion to Establish a Temporary Prohibition on the Use of Artificial Intelligence by the Winthrop Town
Council Pending Adoption of an Artificial Intelligence Policy by the Town of Winthrop

Submitted by: Councilor Kim Dimes, Precinct 2
Motion

I move that the Winthrop Town Council vote to prohibit the use of artificial intelligence ("AI"), including but
not limited to ChatGPT, Microsoft Copilot, Google Gemini, Claude, and other generative AI tools, in the
preparation of official Town Council communications, motions, reports, correspondence, policy
recommendations, ordinances, resolutions, and other Council business until such time as the Town of
Winthrop adopts a formal Artificial Intelligence Policy governing its use.

Background:

The Town of Winthrop currently has no adopted policy governing the use of artificial intelligence by elected
officials or municipal employees. Al-generated content presents significant concerns related to accuracy,
transparency, accountability, compliance with public records laws, privacy, cybersecurity, and public trust.

The Town of Winthrop should recognize that the Commonwealth of Massachusetts has adopted an enterprise
policy governing the use of generative artificial intelligence within state government, acknowledging both the
opportunities and risks associated with these technologies. Likewise, municipalities such as the City of Boston
have established formal AI governance frameworks and safeguards prior to authorizing broader use of
artificial intelligence technologies.

Given the absence of an adopted local policy, the Council finds it prudent to establish clear standards,
safeguards, and accountability measures before Al is utilized in the conduct of official municipal and
legislative business.

Requested Action

Vote to:
1.Prohibit the use of artificial intelligence tools by members of the Winthrop Town Council for official

Council business until an AI policy is adopted by the Town of Winthrop.
2.Direct the appropriate committee, Town Counsel, and/or Town Administration to develop recommendations

for a comprehensive Artificial Intelligence Policy.

Effective date:
Immediately upon adoption and remaining in effect until such time as the Town of Winthrop approves an

Artificial Intelligence Policy.

TOWN OF WINTHROP
OFFICE OF THE TOWN COUNCIL

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1742 Fax: 617-846-5458

MOTION

Submitted By: Councilor Romano Date: 10-26-26

MOTION

I move for the council to adopt the following clarification into its Rules: The Council President shall
appoint the members and officers of town council committees and assign council agenda items to
council committees. Council Committees are those committees defined as such in Town Council
Rules and Procedures Rule 8. Items shall be sent to committees other than those defined in Rule 8 of
the Town Council Rules and Procedures only when the council has voted to do so.

wo nnc nnn enn nena FOR INFORMATION PURPOSES ONLY
Winthrop Town Charter Section 2-2 (b):

The council president shall attend and preside at all meetings of the town council, appoint the
members and officers of town council committees, assign council agenda items to council
committees and perform other legislative duties specified by the town

TOWN OF WINTHROP
OFFICE OF THE TOWN COUNCIL

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1742 Fax: 617-846-5458

MOTION

Submitted By: Councilor Romano Date: 10-26-26

MOTION

I move that the Winthrop Town Council to establish an amendment to Chapter 17.50 of the Winthrop Zoning
Bylaw, Special Provisions Applicable to the Center Business District (CBD), for the purpose of designating the
Town Council as the Special Permit Granting Authority (SPGA) for special permit applications within the Center
Business District, in place of the Planning Board.

I further move that:

The proposed zoning amendment revise Sections 17.50.120 and 17.50.130, and any other applicable provisions of
Chapter 17.50, to reflect the proposed designation of the Town Council as the Special Permit Granting Authority
for the Center Business District.

TOWN OF WINTHROP
OFFICE OF THE TOWN COUNCIL

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1742 Fax: 617-846-5458

MOTION

Submitted By: Councilor Romano Date: 10-26-26

MOTION

I move to amend 17.50.210- Parking requirements for Center Business District:

Current: 17.50.210- Parking requirements for Center Business District. D. Fees In Lieu of Parking. In the Center
Business District, any commercial or mixed-use structure that is required to provide parking spaces may make
payments to the town in lieu of providing for part of the on-site required parking. Payment made to the town in-lieu
of providing up to 50% of the required on-site parking spaces for a project in the Center Business District (CBD)
shall be allowed by special permit from the planning board, consistent with standards to be adopted by, and
published in advanced by the Planning Board. These standards must be kept on file with the Winthrop Town Clerk.
A one-time fee of twenty thousand $20,000 (the approximate cost of a structured parking space) per parking space
is to be paid to the Town of Winthrop prior to the receipt of an occupancy permit. Fees in-lieu of parking shall be
deposited into a town downtown parking reserve account to be used for expenses (e.g. land acquisition,
design/engineering services and construction costs) related to adding parking spaces, improving the utilization of
existing parking spaces (e.g., signage, parking management activities), or reduce the need for new parking to serve
the Center Business District (e.g., bicycle, parking, ride sharing, improved transit).

Replace with: 17.50.210-Parking requirements for Center Business District. D. Fees in Lieu of Parking. In the
Center Business District, any commercial or mixed-use structure that is required to provide parking spaces may
make payments to the town in lieu of providing for part of the on-site required parking. Payment made to the town
in-lleu of providing up to 10% of the required on-site parking spaces for a project in the Center Business District
(CBD) shall be allowed by special permit from the planning board, consistent with standards to be adopted by, and
published in advanced by the Planning Board. These standards must be kept on file with the Winthrop Town Clerk.
A one-time fee of twenty-five thousand $25,000 (the approximate cost of a structured parking space) per parking
space is to be paid to the Town of Winthrop prior to the receipt of an occupancy permit. Fees in-lieu of parking
shall be deposited into a town downtown parking reserve account to be used for expenses (e.g. land acquisition,
design/engineering services and construction costs) related to adding parking spaces, Improving the utilization of
existing parking spaces (e.g., signage, parking management activities), or reduce the need for new parking to serve
the Center Business District (e.g., bicycle, parking, ride sharing, improved transit). Requests to appropriate funds
out of this Reserve Account shall be filed with the Town Council

TOWN OF WINTHROP
OFFICE OF THE TOWN COUNCIL

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1742 Fax: 617-846-5458

MOTION

Submitted By: Councilor Romano Date: 10-26-26

MOTION

I move to amend 17.50,210- Parking requirements for Center Business District:

Current: 17.50.210- Parking requirements for Center Business District. D. Fees In Lieu of Parking.
In the Center Business District, any commercial or mixed-use structure that is required to provide
parking spaces may make payments to the town in lieu of providing for part of the on-site required
parking. Payment made to the town in-lieu of providing up to 50% of the required on-site parking
spaces for a project in the Center Business District (CBD) shall be allowed by special permit from
the planning board, consistent with standards to be adopted by, and published in advanced by the
Planning Board. These standards must be kept on file with the Winthrop Town Clerk. A one-time fee
of twenty thousand $20,000 (the approximate cost of a structured parking space) per parking space is
to be paid to the Town of Winthrop prior to the receipt of an occupancy permit. Fees in-lieu of
parking shall be deposited into a town downtown parking reserve account to be used for expenses
(e.g. land acquisition, design/engineering services and construction costs) related to adding parking
spaces, improving the utilization of existing parking spaces (e.g., signage, parking management
activities), or reduce the need for new parking to serve the Center Business District (e.g., bicycle,
parking, ride sharing, improved transit).

Replace with: 17.50.210-Parking requirements for Center Business District. D. Fees in Lieu of
Parking. In the Center Business District, payments made to the town in-lieu of on-site parking spaces
for a project in the Center Business District (CBD) shall not be allowed.

TOWN OF WINTHROP
OFFICE OF THE TOWN COUNCIL

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1742 Fax: 617-846-5458

MOTION

Submitted By: Councilor Romano Date: 10-26-26

MOTION

I move to amend 17.12.040-Mixed Use:

Current: 17.12.040-Mixed Use. Under "Dwelling units shall be allowed on ground floors of buildings if :" C. the
street frontage exceeds 100 feet in length and the maximum ground floor street-facing dwelling units do not exceed
75 percent of street frontage: at the discretion of the Planning Board by special permit consistent with standards to
be adopted by and published in advance by the planning Board. These standards must be kept on file with the Town

Clerk.

Proposal to Eliminate the following in its entirety: C. the street frontage exceeds 100 feet in length and the
maximum ground floor street-facing dwelling units do not exceed 75 percent of street frontage: at the discretion of
the Planning Board by special permit consistent with standards to be adopted by and published in advance by the
planning Board. These standards must be kept on file with the Town Clerk. Changes to Chapter 17.16.030 Table of

Dimensional Regulations

TOWN OF WINTHROP
OFFICE OF THE TOWN COUNCIL

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1742 Fax: 617-846-5458

MOTION

Submitted By: Councilor Romano Date: 10-26-26

MOTION

I move to Eliminate both Footnote 14 and Footnote 15 and amend Max Stories/Height in Table 17.16.030:

Current: Footnote 15 tag to Height limits in Central Business - Footnote 15. For lots greater than 100,000 square
feet in area that are adjacent to a residential district, Footnote 14 shall not apply and the maximum height shall be
35 feet at the minimum setback and may increase one additional foot up to a maximum height of 48 feet so long as
an additional foot of setback is provided for each foot of additional height up to 48 feet. Where the height maximum
is lass than 48 feet, the maximum number of stories shall be 3.

Proposed change: Eliminate both Footnote 14 and Footnote 15 and revise Max Stories/Height in Table 17.16.030
to Maximum Height of 35 feet only in the Center Business District (CBD)

TOWN OF WINTHROP
OFFICE OF THE TOWN COUNCIL

Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1742 Fax: 617-846-5458

MOTION

Submitted By: Councilor Romano Date: 10-26-26

MOTION

I move that the Town Council adopt the following amendments to the current Rules and
Procedures of the Town Council, as reflected in bold type in the attached document.

RULE 1 -

a)

b)

RULES AND PROCEDURES
OF
THE WINTHROP TOWN COUNCIL

OFFICERS
The presiding officer of the Winthrop Town Council shall be the Council President.
The Town Council shall, at its first meeting in January, after being duly sworn in, elect a

vice president for a one year term, who shall have the duties and powers granted to
him/her in Section 2,2 (c) of the Winthrop Town Council Charter.

RULE 2 - SCHEDULE OF MEETINGS AND AGENDA

a)

The Winthrop Town Council meetings shall be held on the first and third Tuesday of each
month at 6:30 p.m. and at such other times when necessary, as authorized by Section 26(c)(ii)
of the Winthrop Town Charter.

Matters to be placed on the Agenda for the Town Council, including but not limited

to any ordinance, order, appointment, or other matters of business to be presented to

the members for action at a regular meeting of the Town Council shall be submitted

to either the Council Clerk or the Council President, in paper or electronic format, by

1:00 pm on the Thursday preceding the regular meeting at which such matter is to be
considered. All matters requiring a vote shall be submitted in full and in the form of

a motion. Every effort shall be made to have all matters that are submitted for

placement on the agenda accompanied by materials sufficient to inform Council

members of the nature and purpose of the agenda item. If the same matter is submitted by at
least four councilors, then that matter shall be placed on the Agenda. The Council President
shall invite and work with the Vice President in the creation of the Agenda. The Council
President or the Council Clerk shall submit the Agenda, in paper or electronic format,
complete with all motions and attachments to the Town Clerk no later than 4:00 pm on the
Thursday preceding the regular meeting at which such matter is to be considered. The Agenda
shall be submitted to all town councilors by the close of business on the Thursday
preceding the regular meeting.

c) Other than amendments, to existing motions, no business shall be considered by the Town
Council unless: 1) There is a unanimous vote of the Council to waive this rule. A councilor

may make a motion to add an item to the agenda of the next regular or special meeting. If

seconded, this motion shall be voted on without debate.

RULE 3 - QUORUM

a)

A majority of the members of the Winthrop Town Council, five members, shall
constitute a quorum.

RULE 4 - ORDER OF BUSINESS

a)

At every regular meeting of the council, the Order of Business shall be
as follows:

1. Call to order

2. Pledge of allegiance

3. Roll call

4. Act on minutes of previous meeting

5. Public comments

6. Correspondence

7. Committee reports

8. Town Managers Report

9. Questions for Town Manager

10. Update on relevant Non-Policy Making Committees
11.Update on Policy Making Committees
12.School Committee Report

13.0ld business

14.New business

15.Public comment

16, Open Forum For Town Councilors
17, Adjournment

b)

c)

qd)

The above Order of Business may be departed from by vote of the
majority of the members present; and all questions relating thereto
shall be decided without debate.

During the time set aside for “Questions for Town Manager”, town
councilors can ask the town manager any questions related to the
scope of the town manager’s duties. The town manager shall be
prepared to answer any and all questions related to their duties. If
the town manager does not know the answer to a specific question
during the meeting, then they shall put the answer to the question
into the following meeting’s town manager’s report.

During the time set aside for “Open Forum For Town Councilors”,
town councilors will all have the designated opportunity to speak
about issues related to their precinct or the town as a whole. No

motion shall be made in this time besides motions to add item’s to
the next meeting’s agenda, as defined in Rule 2 Section C.

e) All regular meetings of the town council shall not end until all
councilors have been given a chance to speak during “Open Forum
For Town Councilors” and a motion to adjourn the meeting has
been passed.

RULE 5 - ROBERTS RULES

a) Roberts Rules of Order revised shall be the authority on all questions of
debate or parliamentary procedure, whenever the same do not conflict with
the rules herewith set forth by the Winthrop Town Council and Winthrop
Town Charter.

RULE 6 - VOTING

a) All questions or motions shall be restated and put to the Council for a
vote by the Council President.

b) Votes will be taken by voice (yea or nay) except those requiring more
than a simple majority.

c) Votes requiring more than a simple majority as governed by State Law,
the Winthrop Town Charter or these Council rules shall be taken by roll
call vote.

d) The Council President may call for a roll call vote, if he or she, is unable

to determine the result of a voice vote.

e) Any councilor may request a roll call vote on any question or motion.

RULE 7 - OPEN MEETING LAW - EXECUTIVE SESSION (MGLA Sec. 30 §18-25 M.G.L. C30A
§ 18-25

a) Executive session may be entered only after the council has first convened in open session for which
notice has been appropriately posted. The presiding officer cites the reason for going into executive
session and calls for a roll call vote of the Council. The vote of each member is entered into the
minutes, with a majority necessary to initiate an executive session.

(b) A public body may meet in executive session only for the following purposes:

(1) To discuss the reputation, character, physical condition or mental health, rather than
professional competence, of an individual, or to discuss the discipline or dismissal of, or
complaints or charges brought against, a public officer, employee, staff member or individual. The
individual to be discussed in such executive session shall be notified in writing by the public body
at least 48 hours prior to the proposed executive session; provided, however, that notification may
be waived upon written agreement of the parties. A public body shall hold an open session if the
individual involved requests that the session be open. If an executive session is held, such
individual shall have the following rights:

i, to be present at such executive session during deliberations which involve that

individual; ii. to have counsel or a representative of his own choosing present and attending for the

purpose of advising the individual and not for the purpose of active participation in the executive

session; ifi. to speak on his own behalf; and

iv. to cause an independent record to be created of said executive session by audio-

recording or transcription, at the individual's expense.

The rights of an individual set forth in this paragraph are in addition to the rights that he may have

from any other source, including, but not limited to, rights under any laws or collective bargaining

agreements and the exercise or non-exercise of the individual rights under this section shall not be
construed as a waiver of any rights of the individual.

(2) To conduct strategy sessions in preparation for negotiations with nonunion personnel or to
conduct collective bargaining sessions or contract negotiations with nonunion personnel;

(3) To discuss strategy with respect to collective bargaining or litigation if an open meeting may
have a detrimental effect on the bargaining or litigating position of the public body and the
chair so declares;

(4) To discuss the deployment of security personnel or devices, or strategies with respect thereto;

(5) To investigate charges of criminal misconduct or to consider the filing of criminal complaints;
(6) To consider the purchase, exchange, lease or value of real property if the chair declares that

an open meeting may have a detrimental effect on the negotiating position of the public body;

(7)To comply with, or act under the authority of, any general or special law or federal grant-in-
aid requirements;
(8) To consider or interview applicants for employment or appointment by a preliminary
screening committee if the chair declares that an open meeting will have a detrimental effect in
obtaining qualified applicants; provided, however, that this clause shall not apply to any meeting,
including meetings of a preliminary screening committee, to consider and interview applicants
who have passed a prior preliminary screening;
(9) To meet or confer with a mediator, as defined in section 23C of chapter 233, with respect
to any litigation or decision on any public business within its jurisdiction involving another party,

group or entity, provided that:

i. any decision to participate in mediation shall be made in an open session and the

parties, issues involved and purpose of the mediation shall be disclosed; and

ii. no action shall be taken by any public body with respect to those issues which are the
subject of the mediation without deliberation and approval for such action at an open
session; or (10) To discuss trade secrets or confidential, competitively-sensitive or other
proprietary information provided in the course of activities conducted by a governmental
body as an energy supplier under a license granted by the department of public utilities
pursuant to section IF of chapter 164, in the course of activities conducted as a municipal
aggregator under section 134 of said chapter 164 or in the course of activities conducted by
a cooperative consisting of governmental entities organized pursuant to section 136 of said
chapter 164, when such governmental body, municipal aggregator or cooperative
determines that such disclosure will adversely affect its ability to conduct business in

relation to other entities making, selling or distributing electric power and energy.

(b) A public body may meet in closed session for 1 or more of the purposes enumerated in

subsection (a) provided that:

(1) the body has first convened in an open session pursuant to section 21;

(2) a majority of members of the body have voted to go into executive session and the vote of each

member is recorded by roll call and entered into the minutes;

(3) before the executive session, the chair shall state the purpose for the executive session, stating
all subjects that may be revealed without compromising the purpose for which the executive
session was called;

(4) the chair shall publicly announce whether the open session will reconvene at the conclusion of
the executive session; and (5) accurate records of the executive session shall be maintained

pursuant to section 23.

RULE 8 - COUNCIL COMMITTEES

After organization of the Town Council, the President may appoint members to standing and special
committees. The first named member of each committee shall be the committee’s Chair.

Effective until 6 months after the first passing of these rules, Standing committees shall be:
a) FINANCE

b) PUBLIC HEALTH, SAFETY & WORKS COMMITTEE

c) CAPITAL ASSETS, ECONOMIC DEVELOPEMENT, APPOINTMENTS, COMMISSION AND
COMMITTEES

These shall be the only town council standing committees. The council may establish additional
committees as it deems it necessary or desirable, as per Winthrop Town Charter Section 2-6 (c) (vi).
Council committees as established under this section shall only have the power to make
recommendations to send back to the full council and shall not take any votes that are binding on

the town council.

RULE 9 - SPECIAL COMMITTEES
The President of the Town Council, subject to approval of the Council, may

designate such special committees comprised of Town Councilors, and or registered
voters in the Town of Winthrop, as are deemed necessary.

RULE 10 - COMMITTEE RIGHTS AND OBLIGATIONS

a) The Council President shall be an ex-officio, non-voting, member of all Committees, but
may not serve as chairperson of any.

b) All Committees are advisory to the Council and shall take no actions that
binds the Council or the Town of Winthrop unless they are authorized by
State Statute, local ordinance or the Winthrop Town Charter.

c)

Meetings of committees may be called by the chairperson or upon the
written request of two members of the committee. All committees of the
Town Council shalf keep records of proceedings, and a copy of said
records shall be filed with the Town Clerk and Council Clerk. Each
committee shall submit its minutes and a report describing its activities to
the Town Council at least once per month.

RULE 11 - DECORUM

A.
I.

General:
Discourse at Council meetings shall be marked by courtesy and respect, even in the face
of disagreement.

Discussion shall be centered on issues, at hand, and personal attacks shall not
be tolerated on individuals.

Cell phones and other such devices shall be silenced during Council meetings.

B. Decorum of Council Members

Members of the Town Council shall conduct themselves in orderly manner to assure that the
business of the Town is attended to as expeditiously as the deliberative process allows.

Members will address the Council President as "Mr. or Ms. President" and other colleagues as
"Councilor".

Councilors shall address requests to speak through the Council President and shall not speak
until recognized.

Discussion shall be limited to the topic before the Council and extraneous issues shall have no
place in the debate.

Council members shall not interrupt a colleague except to raise a point of order, to express a
point of personal privilege, to question parliamentary procedure or to doubt the presence of a
quorum.

Council members are expected to dress, at a minimum, in “business casual” attire at all Town
Council meetings, including subcommittee meetings.

C. Decorum of the Public

1. Citizens of the Town will be invited to speak to the Council during the two times within the
meeting designated as "Public Comment” for a maximum time limit of 3 minutes for each
public speaker. However, the President or any councilor may request additional time for any
speaker to continue if they deem it necessary.

2. No person may address the Town Council before first having been recognized by the Council
President.

3. All citizens addressing the Council will identify themselves by name and address or precinct.

4. By a majority vote of the Council a person not residing in Winthrop may address the Council
during “Public Comment".

5. Comments from the public shall not involve personalities but shall be limited to the business
of governmental issues dealing with the Town of Winthrop.

6. The Council President will determine the length of "Public Comment".

7, Generally, the public shall not be allowed to participate in the deliberations of the Council.
Exceptions to this rule shall be at the discretion of the Council President.

8. People addressing the Council shall do so in an orderly manner, shall not make repetitious,
slanderous or irrelevant comments, nor shall they engage in disorderly conduct that disrupts,

disturbs, or otherwise impedes the orderly conduct of the Council meetings.

9, Any person who disrupts, disturbs or impedes the orderly conduct of a Council meeting shall be
subject to ejection from that meeting in accordance with MGLA Chapter 39, Sec. 23c

RULE 12 - MEASURES -ORDINANCES - APPROPRIATIONS

a) A measure may be passed through all stages at any one meeting of the Town Council provided that
no appropriation is needed for its implementation.

b) Ordinances and measures which require an appropriation which is
($25,000.00 twenty five thousand dollars or less shall be sent to the Finance Committee,
and any other appropriate committees for review and action to report back to the Town
Council with recommendations before debate and vote of the Council.

c) All appropriation orders and loan authorizations over twenty five thousand dollars ($25,000.00)
must be introduced and sent to the Finance Committee for recommendation, after recommendation
is made said order must be published in accordance with Section 2, 9c of the Winthrop Town
Charter, before a vote may be taken by the Town Council. (3/7/06)

d) Town Council requires all finance motions to be accompanied by supporting documentation, not
limited to but including background information, cost benefit analysis, funding source,
stakeholder concerns and appropriate attachments. (4/17/18)

Rule 13. Review of New Appointments and Reappointments to Policy Making Multiple Member Bodies
A. Purpose
The purpose of this rule is to assist the Town Council in carrying out its responsibility under the
Town Charter to investigate candidates nominated by the Council President for appointment or
reappointment to policy-making multiple-member bodies and to ensure that the Council has
sufficient information to evaluate each nominee prior to a confirmation vote.
B. Submission of Information- New appointment
Prior to the submission of a nomination to the Town Council for appointment by the Council
President, the applicant shall provide to the Town Clerk:
1, Acompleted board or committee application on a form approved by the Town Council;

2. Acurrent resume outlining the applicant’s education, employment, professional experience,
volunteer service, board or committee experience, and other information relevant to the position;
and

3. Any additional information reasonably requested by the Town Council or its designated
committee that is relevant to the appointment or reappointment.

C. Submission of Information- Reappointment

Prior to the submission of a nomination to the Town Council for reappointment by the Council
President, the applicant shall provide to the Town Clerk:

1. Acompleted board or committee application on a form approved by the Town Council;

2. Acurrent resume outlining the nominee's education, employment, experience, community
involvement, and other information relevant to the position;

3. Aletter of intent to continue the appointment; and

4, Any additional information reasonably requested by the Town Council or its designated
committee that is relevant to the appointment or reappointment.

The Town Council Clerk shall distribute such materials to all members of the Town Council five (5)
business days prior to consideration of the nomination.

D. Appearance Before the Town Council

Pursuant to the authority granted to the Town Council under the Town Charter Section 2-10 to
investigate candidates and require their appearance, each nominee for appointment or
reappointment shall appear before the Town Council or a committee designated by the Town Council
prior to a confirmation vote when required by a majority of the Town Council.

The purpose of the appearance shall be to allow members of the Town Council to obtain information
relevant to the nominee's qualifications, experience, performance, interest in serving, and ability to
fulfill the duties and responsibilities of the office.

E. Failure to Provide Information or Appear

If a nominee fails to provide the information requested under this rule or fails to appear as
requested, the Town Council may postpone consideration of the nomination until such information is
provided or such appearance occurs.

F. Applicability

The requirements of this rule shall apply equally to all nominations for appointment and
reappointment to policy-making multiple-member bodies.

G, Charter Supremacy

Nothing in this rule shall be construed to limit or impair the authority of the Council President to
nominate individuals for appointment or reappointment under the Town Charter, nor shall it alter
the approval requirements established by the Charter. This rule is intended solely to facilitate the
Town Council's investigation and review of nominees prior to acting on an appointment or
reappointment,

Rule 14, Review of New Appointments and Reappointments to Non-Policy Making Multiple Member Bodies

A. Purpose

The purpose of this rule is to assist the Town Council in carrying out its responsibility under the Town Charter

to investigate candidates nominated by the Council President for appointment or reappointment to non-policy

making multiple member bodies and to ensure that the Council has sufficient information to evaluate each

nominee prior to a confirmation vote.

B. Submission of Information- New appointment

Prior to the submission of a nomination to the Town Council for appointment by the Council President, the

applicant shall provide to the Town Clerk:

1. Acompleted board or committee application on a form approved by the Town Council; and

2. Any additional information reasonably requested by the Town Council or its designated committee that is
relevant to the appointment or reappointment.

C. Submission of Information- Reappointment

Prior to the submission of a nomination to the Town Council for reappointment by the Council President, the

applicant shall provide to the Town Clerk:

1, Acompleted board or committee application on a form approved by the Town Council;

2. Aletter of intent to continue the appointment; and

3. Any additional information reasonably requested by the Town Council or its designated committee that is
relevant to the appointment or reappointment.

The Town Council Clerk shall distribute such materials to all members of the Town Council five (5) business
days prior to consideration of the nomination.

D. Applicability

The requirements of this rule shall apply equally to all nominations for appointment and reappointment to
non-policy making multiple member bodies.

E, Charter Supremacy

Nothing in this rule shall be construed to limit or impair the authority of the Council President to nominate
individuals for appointment or reappointment under the Town Charter, nor shall it alter the approval
requirements established by the Charter. This rule is intended solely to facilitate the Town Council's
investigation and review of nominees prior to acting on an appointment or reappointment.

List of Rule Changes:

Rule 2 b and c
Rule 4 a, c, d, e
Rule 8

e Rule 9
e Added Rule 13 and Rule 14