Winthrop PD_Redacted

Executive Office of Public Safety and Security · from MuckRock · 14 pages · 156 KB
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Commonwealth of Massachusetts
Executive Office of Public Safety and Security
Office of Grants & Research
Edward J. Byrne Memorial Justice Assistance Grant Program (JAG)
Attachment A
Application Template for Law Enforcement Equipment Grant
Section I. Applicant Information
Name of Local Police Department:

Winthrop Police Department

29,970
Name of Police Chief: Terence Delehanty

JAG Funding Requested: $____________________________________________________________
(First and Last Name)

617-846-1212
Police Chief Phone: __________________________

tdelehanty@town.winthrop.ma.us

Email Address: ______________________

Police Department Mailing Address:

3 Metcalf Sq.

Street: ________________________

Suffolk

County: _______________________
Grant Contact Name:

Winthrop

City: ______________________

617-846-1212

Phone: ___________________

Steve Rogers

02152

Zip Code: _________________
Fax: _______________________

Title:

Sergeant

(Note: The person designated as the Grant Contact shall serve as the project’s point person and be responsible for
receiving and responding to EOPSS’ project related requests)

Grant Contact Mailing Address:
Same as Above
Street: ________________________

City: ______________________

Zip Code: _________________

County: _______________________

Phone: ___________________

Fax: _______________________

E-mail: _________________________
Fiscal Point of Contact for Grant: Name:

Joseph Domelowicz Jr.

Title:

Asst. to the Town Manager/Grants

Fiscal Contact Mailing Address:
Same as Above

One Metcalf Sq.

Street: ________________________

Suffolk

County: _______________________

Winthrop

City: ______________________
617-846-1852 ext. 1013

Phone: ___________________

02152

Zip Code: _________________
Fax: _______________________

jdomelowicz@town.winthrop.ma.us

E-mail: __________________________________________________________________________________
DUNS Number

(n)

Currently registered in SAM
1

Yes

Project Summary: Four sentences (250 characters maximum), summarizing the type of equipment/software to
be purchased.

The Town of Winthrop Police Department is seeking to purchase and install in-car video camera
systems for its six police vehicles. Each camera will be outfitted with software connections to network
storage for evidentiary retention purposes and microphones for the recording of audio, as well as
video.

Non- Supplant

Winthrop Police Department

I hereby certify that, in accordance with DOJ Financial Guidelines, the ______________________________
(NAME OF APPLICANT)

has been informed by the EOPSS that supplanting of JAG funds is strictly prohibited and if awarded will not
use grant funds to replace state and local funds that would, in the absence of such assistance, otherwise be
made available for this law enforcement purpose.
Statewide Interoperability Interoperable Communications Investment Proposal (ICIP)
Equipment proposals that request funds for interoperable communications components such as the purchase
of radios, mobile data terminals or communication system components are subject to an additional review and
approval process per Executive Order 493 (SIEC) or a representative thereof. Law enforcement departments
requesting to purchase this type of equipment must also download and complete an additional Interoperable
Communications Investment Proposal (ICIP) form to submit with this application. The ICIP form is located
under Attachment D.
Are you requesting funds for interoperable communications and believe your application requires SIEC
review and approval?
Yes
✔ No
If Yes, did you complete the ICIP required form (Attachment D)?

Yes

THIS SIGNATURE PAGE MUST BE SIGNED AND MAILED WITH YOUR HARD COPY APPLICATION

Signature Page
The following must be completed and signed by both Authorizing Officials for the Municipality and Law Enforcement
Department submitting this application. Remember to also complete Attachment C (Signatory Authorized Listing
Form).

Municipal Authorizing Official
As the Chief Executive Officer of this City or Town, I am authorizing the Police Department to
solicit funds for a JAG Law Enforcement Equipment grant from the Executive Office of Public
Safety and Security. I have reviewed and approve the content contained in this application being
submitted for consideration of a grant award.

Winthrop, MA
Name of City/Town ______________________________________________________________________

James M. McKenna

1/6/15

Authorizing Official Name-Printed ___________________________________________Date____________

Signature __________________________________________________________________________
(This must be signed in blue ink and mailed with your application)

The following must be completed and signed by the Police Chief/Commissioner on behalf of the Police Department
submitting this application. Remember to also complete Attachment C (Signatory Authorized Listing Form).
Law Enforcement Authorizing Official

As the Chief/Commissioner of Police for this City or Town, I am requesting funds for a JAG Law
Enforcement Equipment grant award from the Executive Office of Public Safety and Security. I
have reviewed and approve the content contained in this application being submitted for
consideration of funding.

Winthrop Police Department

Name of Police Department ____________________________________________________________

Terence Delehanty

1/6/15

Commissioner/Chief of Police Name-Printed ________________________________________Date __________

Signature __________________________________________________________________________
(This must be signed in blue ink and mailed with your application)
3

Section II. Narrative Template
1. Needs Assessment (2 page limit)
Use the space provided to 1) describe your law enforcement department and community, 2) clearly define the
need, nature and extent of such problems within the community and impacting the police department and, 3)
describe the negative effect or possible consequences resulting from law enforcement not having the necessary
equipment or technology being requested in this application. If available, support your statement(s) with
statistical or other factual information or relevant literature to substantiate the stated need.

The town of Winthrop is a community of 17,853 people, with a full-time police staff of 32
officers. The community is located just across Boston Harbor from the city of Boston and is
one of just five communities that comprise Suffolk County, including Boston.
The community has become increasingly diverse over the last several years and the town
experiences the same challenges as similarly sized and located urban ring suburbs.
Recent events nationwide, including the choking death of a suspect in New York City and
officer involved shootings in multiple other communities across the United States, have
highlighted the need for the Winthrop Police Department to take advantage of the latest
technologies in order to perform in a more open and transparent manner.
Locally, a recent incident involving a longtime veteran officer and an interaction with a local
youth, who was known to the police department, did result in accusations of racial profiling,
targeting of the suspect by the officer and the use of racial slurs during the interaction.
An investigation into those accusations cleared the officer of any wrong doing, but the
accusations themselves have impacted the department's image and future incidents such as
this could hinder the department's ability to effectively manage investigations and community
relations.
The department has addressed these issues as best as it can through the updating of policies
and procedures and enhanced officer training. However, the best defense against such
accusations is evidence of officer behavior and response in such situations.
It is difficult to determine the truth in internal investigations, without video evidence that
provides information in a non-biased way.
In addition to policing the Winthrop community the Winthrop Police Department also
participates in several regional police efforts with departments in the neighboring communities
of Chelsea and Revere, two communities with high concentrations of minority residents.
Equipping Winthrop police vehicles with in-car camera systems will enhance Winthrop's
effectiveness in those regional efforts as well.
The proposal to install and utilize in-car camera systems in each of the department's official
police vehicles will allow the department to document interactions between police officers and
members of the public, provide evidence of behavior, response and level of professionalism of
the officer/s involved and provide transparency for the public, in situations where police
response or behavior has been called into question.
The in-car cameras will also help to provide an additional level of security and safety for police
officers as they go about their duties. The use of in-car cameras systems will also enhance
officer accountability.

Section II. Narrative Template, Continued
2. Project Description (2 page limit)
Describe the equipment and technology to be purchased or upgraded. Include the purpose for purchasing said
equipment/goods, where such goods will be utilized and stored, whether installation will be needed, required
upkeep or maintenance(if any), training or technical assistance needs, applicable procurement rules (please cite
rule if required to secure a vendor) or name of vendor or contractor (if already identified, include reason for
selection), expected benefits/outcomes for officers and/or community and any other info that may be helpful to
justify the funding request.

The Winthrop Police Department utilizes a total of six police vehicles in patrolling the community.
The proposed project would put new in-car camera systems with GPS, high definition zoom,
infrared color cabin camera, DVR, integrated 200GB automotive grade hard drive, a 16GB USB
removable thumb drive, cabin microphone, 900 MHz hi fidelity wireless microphone, required
hardware, cabling and a one-year warranty including software and storage of all recordings.
The described equipment will be provided and installed by the selected vendor, following a
Massachusetts General Laws Chapter 30B, municipal procurement process.
The use of these in-car camera systems is expected to provide the following benefits to the
Winthrop Police Department and the community as a whole:
- Enhance officer safety
- Improve police department accountability
- Reduce police department liability
- Simplify incident review
- Enhancement of in-service training
- Improve community relations and local perception
- Strengthen police leadership
- Advance prosecution/ case resolution
- Enhance office performance and professionalism
The Winthrop Police Department has obtained a quote from a reputable vendor of in-car camera
systems like the one described above and has obtained a reasonable estimate for the purchase and
installation of the equipment.
Additional costs, such as annual service agreements for the maintenance and servicing of the
equipment and storage and protection of all recordings will be handled within the annual budget of
the department.

Section II. Narrative Template, Continued

Six (6) In-car video camera
systems for police cruisers

Equipment/Technology
Purchases

March 23, 2015

Expected Delivery and/or
Insallation Date

February 23, 2015

Expected Order Date

Sergeant Steve Rogers

Staff Responsible

3. Implementation Plan, Timeline and Person Responsible
Complete this table as outlined. Be sure to identify the officers (include name and rank) responsible for receiving proposed goods. Include an
approximate timeframe as to when the department expects to purchase and receive all goods.

Section III. Budget Narrative Summary

Cost Category

Federal Share

Consultants

0.00

Contracts

0.00

Equipment/Technology

29,970.00

Other

0.00

Total

29,970.00

Local Police Department:

Winthrop Police Department

Applicants may submit up to a five month operating budget. Please list all project related costs according to
the specified budget category.
Consultants- For each consultant to be hired, enter the name ( if known), service to be provided, hourly or daily fee (8hour day/ $81.25 per hour), and estimated time on the project. Consultant fees in excess of $650/day require additional
justification and prior approval from EOPSS.
Position (by rank if necessary)

Computation

Total Consultant Costs

Cost

0.00

Narrative

Be sure to include activities to be completed. Indicate whether applicant’s formal written Procurement Policy
or the Federal Acquisition Regulations are followed to procure identified consultant.

CONTRACTS: List each contract, along with the rate and quantity.
Name of Contractor

Computation

Total Consultant Costs

Cost

0.00

Narrative

Provide a description of the product or services to be provided by the contractor and an estimate of the cost.
Be sure to include purpose for contract as well as activities (if applicable) to be completed. Indicate whether
applicant’s formal written Procurement Policy or the Federal Acquisition Regulations are followed for this
procurement. If not provided above, please use this space to provide an itemized cost breakdown of the
amount requested for each contractor listed.

Equipment/Technology – Tangible, non-expendable property having a useful life of more than one year; cost bases on
classification of equipment.

Item

Computation

In-car video camera system for police cruisers Need in-car camera systems for six cruisers at $4,995 each

Total Equipment Costs

Cost

29,970.00

Narrative
If the equipment/technology items to be purchased are not already listed in a previous budget category, please use
this page to list such costs and describe the items below. Cite applicable procurement rules/laws required in order
to purchase the proposed equipment/goods.

Other – Any other costs not listed in previous budget categories. Additional costs (such as supplies) must directly
correlate to the equipment and technology items listed in the previous budget categories.

Item

Computation

Total Other Requested Costs

Cost

0.00

Narrative
For example, describe any costs listed above and explain why they are needed or required in order for a particular piece of
equipment or technology to operate. Costs directly not correlated to the equipment or technology purchases being requested
will not be approved for funding.

Applicants must also complete a Budget Excel Worksheet (refer to Attachment B) and submit with the Application Template.
13

Section IV. Application Submission Process and Checklist

Hard Copy Application Elements and Required Attachments:

Please use Binder or Paper Clips, no staples allowed;
Completed Application Template (Attachment A) signed and dated by both the Municipal Chief
Executive Officer (Mayor, City Manager, or Town Administrator) and Police Chief/Commissioner in
Blue Ink.
Budget Excel Worksheet (Attachment B) (both the Roll Up and Detail sheets must be included in your
application packet).
Contractor Authorized Signatory Listing Form (Attachment C)
If applicable, an Interoperable Communications Investment Proposal (ICIP) form (Attachment D) must
be included with your application packet.
One signed original and three copies of all the application documents.

Electronic Application Elements and Required Attachments:

Attachment A: Completed Application Template
Attachment B: Budget Excel Worksheet Form (Roll Up and Detail sheets)
Please email Attachment A as a PDF-not a scanned document, Attachment B as an Excel document to
eopssbjag@state.ma.us no later than 4:00pm on Tuesday, January 6, 2015.

If you have any questions regarding this application, please email: eopssbjag@state.ma.us or call Kevin Stanton
at 617-725-3363.

Proposals must be mailed or hand-delivered* to:
The Executive Office of Public Safety and Security
Office of Grants and Research
Ten Park Plaza, Suite 3720
Boston, MA 02116-3933
Attention: Kevin Stanton

The signed and completed Application Template and required documents must be received by OGR on
Tuesday, January 6, 2015 by 4:00pm. If you choose to hand deliver your proposal, please note that a valid
form of identification is required to enter the Ten Park Plaza Office Building on the 2nd floor.