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TOWN COUNCIL MEETING MINUTES OF JULY 20, 2021
President Boncore Opens Meeting to order at 7:00 PM, with the Zoom information
ROLL CALL
Present: Councilor Ruggiero, Councilor Flockhart, Councilor Demarco, Councilor Letterie, Councilor
Honan, Councilor Ferrino, President Boncore
Absent: Vice President Christopher
PLEDGE OF ALLEGIANCE
Councilor Letterie
MINUTES
Motion by Councilor Letterie to accept Minutes of July 6, 2021
2"¢ by Councilor Honan
Passed Unanimously 1 mn
leh. yi
Motion by Councilor Letterie to accept Executive Session Minutes of July 6, 2021 Kye
2** py Councilor Honan
Passed Unanimously
GENERAL INFORMATION AND RECOMMENDATIONS
Termination agreement with Austin Faison:
Council President reports on the Separation Agreement that was signed by Town Manager Faison and
Council
President Boncore effective immediately.
Austin stated he has been grateful to work with Winthrop Covid 19 was a hardship and thanks all Town
employees and Town Council. Council President thanks him for his contributions to the town and good
luck in the future...
Citations:
Conservation Committee Members
Melissa Kaiser
Julia Howington
Soerd of License
Mare Chapdelaine
Rich Ackerman
Council President reports that we have had a Covid bump up with having 9 cases...hoping people will get
vaccinated sooner than later.
vn Council Appr opr iate $80,000 EB Newton / Clock Tower Repairs
ncilor Letterie reports this is coming from the Finance Committee with a Positive Recommendation.
He Hearing Closed
TOWN COUNCIL MEETING JULY 20, 2021, PAGE 1
CORRESPONDENCE
Received several emails towards the school of reopening the DEI Website
Karin Chavis-letter on the dog park and golf shed
COMMITTEE REPORTS
Fineace Committee
Town Council Appropriate $80,000 EB Newton / Clock Tower Repairs
Town Council Transfer $155,000 from Salary Reserve to Fire Dept. Budget/Collective Bargaining
Both motions have a positive recommendation and will be discussed under old business
Dog Park and Golf Shed....RFP is higher than expected...does not want to give authority yet without more
review.... have 60 days for current bid. They cannot lesson the footprint of the shed, mainly as the shed
packet has been purchased. It is in agreement that in terms of building projects, this bid may only come
back higher. Finance Committee did not come out with a vote and will leave to the Town Council.
Appointments, Committee and Commission
Most committees have been meeting on a regular basis and they will report to make sure all committees
ave meeting as they should.
TOWN MANAGER REPORT
Interim Town Managers first order of business is that Chief Paul Flanagan has given his resignation
effective Sept. 30, 2021. He retires with 43 years of service. Interim Town Manager reports it has been an
honor and pleasere working with Chief Flanagan.
Ingleside Park uodate...has been delayed due to the rain. This week is committed, and all equipment is in.
‘nterim Superintendents Intern Paul Manganaro offers a presentation on the Ferry and its current
Ananctals.
afortunately, the Ferry is not doing well financially and not holding its own as an Enterprise Fund.
SEE ATTACHED COPY OF REPORT
1
s $30,005 in reserve left for the Ferry. Interim Town Manager cannot run an account in the deficit.
is asking the Town Council to advise and is hopeful we do get grant funding for the Ferry. We
infortunately are not an expert in Ferry Marketing.
Councilor Flockhart-Asks if we have determined who uses the Ferry? Has it brought in tourist?
ioterim Town Manager-No not really tourist .... some charter use... Harbor Tours... $9,000
Commuter Package from Winthrop highest revenue.
interim Town Manager reiterates that the Ferry must be used as Transportation for any grant funding:
or Ferrino- Would the Arpa money help with loss revenue of this Enterprise Fund?
interim Town Manager asks, do we want to lose on this? First Public Health must be managed
Second is the infvastructure and capital plan....
we don’t want to start using one time money for reoccurring cost...what would we do next year?
Community has other needs:
treeis need to be reclaimed
lewalk Budget was reduced
fake sun
re kids get caught up on reading...
Covnciler Ferr‘no states that the Ferry ran during Covid, abbreviated schedule...and looked at revenue
seeviously, and did not note those in presentation....
TOWN COUNCIL MEETING JULY 20, 2021, PAGE 2
interim Town Manager reiterates that the Ferry has never been closed to breaking even without grant
money???
Councilor Letterie thanks Paul for the presentation and when you break down to people and money, the
numbers are very low...we put $500,000 for the first 3 % years....it has been an incredible loss....
it would have been a great service....and with covid the people are not there to use Ferry...
Tough decision must be made, but better to do now....
Interim Town Manager states, Ferry Engine was $100,000 2 years ago and we have no reserves for
emergencies
Councilor Ruggiero-Very disappointing but thinks we must keep in mind Summer Tunnel will be closed
all next year...was this taken into consideration? Will this increase commuter rate?
'nterim Town Manager, states that when talked to DOT, yes did discuss Sumner tunnel closure...did not
include in data but looked at reflection of train stations in Quincy being closed to compare...
interim Town Manager asks to please understand his position...if 0 dollars and no commitment, we are in
a tough position... even a letter stating we may get funding, but we’ve received nothing....do not want to
close but want to keep an eye on this subject....
Councilor Ferrino: At what point do we have to cut off?
interim Town Vianager-Would have to reimburse with commuter package...
$30.000 left in reserves and burning about $5,000 a week
Councilor DeMarco asks if any contractual obligations to Quincy
interim Town Manager-NO
Public Health Update
Public Health Director Hurley hard at work with EBNHC Public Peace Circle
Interim Town Manager will be at temple tomorrow night with FBI, who has most trauma and how we
can help step by step, Town Council, congregation.... community public open
Water rate will be set in August....Abrams Group is stating .99 cent increase... Interim Town Manager
in agreement with Dick Hingston it can be .63 cents
Cannot borrow until 2030 from MWRA....this increase will
information sheet will be out and information on why rate is increasing...
ler Field and Tennis Courts. Interim Town Manager asks, what is Town Council decision on
Who is going to have custody and control over Millers Field?
School should take back over
Who is going to have custody and control over Tennis Courts?
‘oferim Town Manager feels town should keep control under Parks & Rec
Superintendent Howard has been involved with Miller Field and feels possession of the field should be
out back under the school...
te teken once completed it is the intent of town to return field to school.... schools will not pay for
open field for public, but this can be discussed
TOWN COUNCIL MEETING JULY 20, 2021, PAGE 3
Superintendent Howard: Tennis Courts....agrees that the town can continue to handle and during school
hours, tennis people have the rights prior to public....
Parks & Rec. Director Driscoll agrees with all, as for Tennis courts...same type of system as Ingleside,
would have to have more keys made... keys a little expensive... will need help next year...
Councilor Letterie...reports that minor punch list on Miller Field and very small punch list of tennis
courts...
Working on FY23 Budget...have Steve (CFO interim) told dept. to be prepared to submit budgets in
October
SCHOOL COMMITTEE
Superintendent Howard reports on Schoo! Committee meeting
Working on final close past schools yrs. budget...one important thing is based on end of yr. had a lot of
work to look at target points for students...
Added positions: being funded by state:
Reading position....it has been a difficult year through zoom
1 &2 grade.,.lesson class size
Social emotional
Nursing
Will need years to recover from covid....
Can't change the past but can look forward to the future...
New business manager started too today...
Councilor Letterie thanks and best wishes to Susan Eccles in her retirement....
She is staying on to help train...
Councilor Flockhart state a very informative....
Asks about the DET Website...
Superintendent Howard explains this is the school’s oversite not the Towns but will share...
This is a project in motion...
Public has the right to express themselves.... the Town Manager & Town Council has no jurisdiction on
the school’s website....no disrespect and is trying to explain
versity, Equity, and Inclusion Team opened this website....resource page for families for positive step
ro moving
Net designed for demanded read and not teaching students.... agreed to post info free of political
content and inclusive for all.
Superintendent Howard paused web page and take deeper looks and make sure content understand that
access would be provided once this is reviewed...
Tid something good and is now becoming an issue....
‘Phese paopie do not work in the summer but since the June 26h tragedy, they have been and helping...
“esource page does not have to be clicked on; it is simply available... when a mistake is made, and
something ght to your attention you do the right thing and make sure it is correct... this is reason
for a pause...but it should not be a political discussion....
‘Will be back up and running when she decides it will be....
VOWN COMTNCTE. VERTING AV 90 9001 PACK 4
OLD BUSINESS
Motion by Council President Boncore that the Town Council, according to the Winthrop Charter
Section 4.4 (b) accept the appointment by him of Terence Delehanty as Interim Town Manager for a
oeriod of 90 days beginning July 27, 2021, until October 26, 2021.
24 by Councilor Letterie
Discussion
Council President states Interim Town Manager’s original 90 days, expires prior to our next meeting,
this needs to be done tonight.
ROLL CALL VOTE
Approve: Councilor Ruggiero, Councilor Flockhart, Councilor Demarco, Councilor Letterie,
Councilor Honan, Councilor LoConte, Councilor Ferrino, President Boncore
Absent: Vice President Christopher
Motion Passes: 8-1
Motion by the Finance Committee with a positive recommendation that the Town Council Appropriate
$86,000 EB Newton / Clock Tower Repairs.... (See attached motion)
No 2"? Needed
ROLL CALL VOTE
Approve: Councilor Ruggiero, Councilor Flockhart, Councilor Demarco, Councilor Letterie,
Councilor Honan, Councilor LoConte, Councilor Ferrino, President Boncore
Adsent: Vice President Christopher
Motion Passes: 8-1
Motion by Councilor Letterie to accept the Dog Park / Golf Shed bid.... (See attached motion)
2" by Councilor DeMarco
Discussion
Councilor Ferrino states that he had a conversation with Conservation and that there was no sign off
from the Conservation Committee, both must be signed off on prior to the bid being sent out and
accepted,
Councilor Ferrino would like this determined prior to any RFP’s being signed.
Contract will not be signed until the Order of Conditions are sent by Conservation, which has been
that construction will not begin
24 by Councilor DeMarco
Passed Unanimously
Main Motion directs Interim Town to accept a bid on the Dog Park / Golf Shed
Passed Unanimously
“lag Policy....continued
NEW BUSINESS
Council President refers to the Capital Assets Committee the Management of Miller Field and Tennis
Courts
Council President refers to the Finance Committee that Winthrop Foundation Funding be distributed per
the Town Charter... (See attached motion)
TOWN COUNCIL MEETING JULY 20, 2021, PAGE 5
PUBLIC COMMENT
Karin Chavis congratulates Chief Flanagan....
As far as Ferry is concerned, she has not agreed for years with this Enterprise Fund as it has never ran
in the black, always the red.
The new water rate will be $24.28
There might be some money in the SBAC that could help with keys and locks with parks and rec with
Tennis courts and keys.
In reference to the Golf Course Shed, the golf course should be required to help pay for this shed. The
old shed was in terrible shape. They are getting something that is 100% better than what was there.
Diane Sands-Agrees with Karin on the golf course. She believes the golf course should be held
responsible for some sort of payment for this shed, since they are in the arrears to the town and owing
so much money, she continues to review their contract......what is the golf course doing to help the
towns people?
Asks how many laws suits the Town currently have pending?
The Town Manager does have the full authority over any town property and is allowed to sign
contracts, as with the golf course.
We can enter into an agreement with anyone that owes taxes in the town, businesses, or residents.
Public Comment Closed
PUBLIC RELATIONS / UPCOMING EVENTS
o Winthrop Peace Circle-July 26", 6-9PM, Senior Center
o Arbor Party-Fundraisers for Trees/ E.B. Newton Cultural Center Aug. 7, 2021 (1-4 PM)
© Councilor Letterie will have a P2 Meeting in the Harvey Room 6-8PM
o Meat Market Appreciation Night Aug. 4, 2021, 5:30-8PM
ADJOURNMENT
Motion by Councilor Letterie to adjourn at 8:45 PM
2" by Councilor Ruggiero
Motion Passed
A DVD of this meeting is available from WCAT / www.youtube.com
Public Documents used in the meeting are available at Town Managers Office.
Documents Used in this Meeting: Handwritten Notes / Committee Openings Documents Roll Call Log
Written Motions / Verbal Motions
Respectfully submitted,
Town Council Clerk
Denise Quist
TOWN COUNCIL MEETING JULY 20, 2021, PAGE 6
TOWN OF WINTHROP
OFFICE OF THE TOWN MANAGER
Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1077 Fax: 617-846-5458
Terence Delehanty
Interim Town Manager
Town Council Motion
June 10, 2021 Fiscal Year 2022
Motion Summary
Title: FY22 Capital Projects - EB Newton Clock Tower Repairs
Motion ID: TCM21-037
Amount: $80,000
Funding Source: Fund Balance
Motion Details
Motion Type: Appropriate
Submitted by: Terence Delehanty, Interim Town Manager
Date Submitted: June 10, 2021
Text of Motion
MOTION: I move that the Town Council vote to appropriate $80,000 from the EB Newton Fund
Balance to a new account entitled “FY22 Clock Tower Repairs” for repairs to the EB Newton
Clock Tower; or take any other action thereto.
Funding Details
Funding Source Funding Destination
Account Description Amount Account Description Amount
724 IEB Newton $80,000 |New IFY22 Clock Tower |$80,000*
Revolving Fund Repairs
6/10/21 EB Newton Fund Balance: $175,043.78
Amount Requested: $ 80,000.00
EB Newton Fund Balance after motion approval: $ 95,043.78
Motion by Councilor Ferrino to amend this amount to $80,000 for the EB Newton
Clock Tower Repairs
24 By Councilor Letterie
Discussion
Vote on Amendment to increase amount from $19,500 to $80,000.
ROLL CALL VOTE
Approve: Councilor Ruggiero, Councilor Flockhart, Councilor Demarco,
Councilor Letterie, Councilor Honan, Councilor LoConte, Councilor Ferrino,
Council Vice President Christopher, President Boncore
Disapprove: Councilor Letterie and Councilor LoConte
Motion Passed 7-2
TOWN OF WINTHROP
OFFICE OF THE TOWN MANAGER
Town Hall, 1 Metcalf Square, Winthrop, MA 02152 Telephone: 617-846-1077 Fax: 617-
846-5458
Terence Delehanty
Interim Town Manager
Town Council Motion
July 6, 2021 Fiscal Year 2022
Motion Summary
Title: Fire Union Retro Payment
Motion ID: TCM22-001
Amount: $155,000.00
Funding Source: Salary Reserve Account
Motion Details
Motion Type: Budgetary Transfer
Submitted by: Terence Delehanty, Interim Town Manager
Date Submitted: July 6, 2021
Text of Motion
MOTION: I move that the Town Council vote to Transfer $155,000.00 from
Salary Reserve Account to the Fire Department Budget to cover the costs
associated with the FY20-FY21 collective bargaining agreement; or take any other
action relative thereto;
Funding Details
Funding Source Funding Destination
Account Description _| Amount| Account Description _{| Amount
(0199857- |Salary Reserve [$155,00010122051- Salary $155,000)
578100 Account 511100
Winthrop Ferry
Financial Analysis
Prepared on July 19*, 2021.
Revenues and Expenses
Ferry Overview: 2021 Actuals
lies Revenue
Commuter Package: S$ 1,680.00
From Aquarium: S 761.50
FromQuincy: ss |S 1,428.50
From Seaport: S$ 446.50
From Winthrop: S 2,661.00
Quincy Harbor Tour: S 600.00
Winthrop Harbor Tour: S 1,400.00
Total: $ 8,977.50
Actual Loss:| $ (27,321.29)
Actual Loss Per Day:| $ (1,011.90)
Actual Loss Per Week: $ (7,083.30)
Expenses
Permanent Employees: S$ 12,371.20
Temporary Employees: S 150.00
Repair/Maint. Vehicles: {$4,511.99
Consulting: S 450.00
Internet Access: $ 125.00
Banking Services: S 134.53
Card Processing Fees: S 232.96
Rent: $3,500.00
ehicle Maint. Supplies: $ 200.82
Boat Fuel: S 4,530.36
Group Health Insurance: S 662.58
Workers Comp: S 3,044.77
Liability Insurance: S 5,856.18
Mics. Supplies S 528.40
Total: $ 36,298.79
June 9* — July 6t
and Expenses
Projected Remaining 20214 Ferry Season
ieee MReERUC Pao Expenses _
Commuter Package: $ 7,800.00 Group Health Insurance: |$ 3,337.42
From Aquarium: S 3,426.75 Permanent Employees: S 55,670.40
From Quincy: $ 6,428.25 Temporary Employees: S 675.00
From Seaport: S 2,009.25 Workers Comp S 15,336.61
From Winthrop: S 11,974.50 Repair/Maint. Vehicles: S$ 17,423.98
Quincy Harbor Tour: S 2,400.00 Consulting: S 675.00
Winthrop Harbor Tour: _|$ 5,600.00 Internet Access: $ 945.00
Proj. Remaining Total: $ 39,638.75 Banking Services: S 605.39
Proj. 2021 Total:$ 48,616.25 Rent: $ -
General Office Supplies: _|$ 100.00
ehicle Maint. Supplies: |$ 10,000.00
Boat Fuel: S 24,765.97
Uniforms: S 500.00
Liability Insurance: $29,497.82
Mics. Supplies S$ 2,377.80
[ Projected Total Loss:|$ (154,841.24) Card Processing Fees: S___ 1,048.32
July 7%
Proj. Remaining Total: $ 162,958.70
Proj. 2021 Total: $ 203,457.49
— November 19th
Rates of Loss
__ Rate of Loss
Ww
Actual Daily: (1,011.90)
Actual Weekly: S (7,083.30)
Actual Monthly: S$ (31,031.59)
Future Loss Rates (7/7 - 11/19)
Daily Loss: S (913.48)
Weekly Loss: S (6,394.37)
Monthly Loss: S (27,404.43)
Fu | | Seaso
1 2022 Season {
\
Revenue _
Commuter Package: S 12,817.78
From Aquarium: S 5,809.96
From Quincy: $10,898.93
From Seaport: S 3,406.63
From Winthrop: s 20,302.44
Quincy Harbor Tour: S 4,577.78
Winthrop Harbor Tour: |$ 10,681.48
Total: $ 68,495.00
Total Loss:|$ (277,062.73)
Daily Loss:|$ (1,344.96)
Weekly Loss:|$ (9,414.75)
Monthly Loss:|$ (41,245.58)
- Nov 29) Projections
| ___Expenses
Group Health Insurance: |$ 4,000.00
Permanent Employees: |$ 34,714.35
Temporary Employees: _|$ 127,508.00
Workers Comp S$ 18,381.38
Repair/Maint. Vehicles: _|$ 15,000.00
Consulting: S 5,000.00
Internet Access: $ 3,600.00
Banking Services: $ 3,000.00
Rent: $ 3,000.00
General Office Supplies: |$ 500.00
Vehicle Maint. Supplies: |$ 12,000.00
Boat Fuel: S 75,000.00
Uniforms: $ 1,000.00
Mics. Supplies $ 7,500.00
Liability Insurance: $ 35,354.00
Total: $ 345,557.73
April 22"4 — November 29* (2019 Season Dates)
©
Summary
Through the first month of oper
tion, the ferry has gathered a deficit of $27,321.
With that information, as wel! as information from previous years, we can predict that the ferry will be
running a deficit of $154,841 by year’s end. This translates to a loss of $6,395 per week going forward
In a regular year, operating on weekends and beginning in April, we estimate that the ferry could
increase that deficit to a total of over $277,000 for the full season.
e This number assumes standard repair costs and would increase by tens of thousands of dollars if
the ferry needed major maintenance.